Emota - Meetings and Events Senior Project Co-ordinator (12-month fixed term)

• Attendee and Event Management: • · Manage smaller-scale events, independently, or with support of Project Executive(s) • · Create event websites. Including collation and inputting of attendee information and generation of reports • · Support with the selection of venues and production of event proposals • · Manage attendee communications and associated timelines • · Ensure that project trackers and the team overall is up to date with all aspects of attendee arrangements throughout the course of the event • · Produce signage, badges, on-site manuals and other event collateral • · Co-ordinate the ordering and shipping of on-site equipment • Budget Management: • Budget Management: • · Work with Project Managers and Operations Finance Partners to set-up, manage and reconcile project budgets promptly and align with company processes (including supplier invoice management) • · Manage supplier partners for smaller type events • · Deliver financial aspects of events following company processes • · With support from Operations Finance Partners, assist with identification and documentation of any cost avoidance / saving measures • · Where applicable, ensure compliance spend data is collated following company procedures working in collaboration with audit teams • · Help with scope management • Client Liaison: • Client Liaison: • · Be the primary contact for clients on smaller events, leading communications to ensure expectations are met • · Set-up and maintain client files from confirmation of event to completion and evaluation • · Help with selection of venues and production of event proposals • · Identify any opportunities for growth and bring in Director of Events and Client Engagement Director • · Be a subject matter expert for client processes to guide and support colleagues across the account • General: • · Be an ambassador for the agency • · To work with appropriate teams to ensure the delivery of client measurables • · Display an understanding of compliance, including ABPI and PhRMA guidelines, when working with healthcare clients • · Understand, apply and promote our mission, vision and values • · Comply with all company and client procedures • · To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach • What do you need to have … • · Within a commutable driving distance of our Ashby-de-la-Zouch office • · Previous event management experience (minimum of 2 years)