Headway - Executive Recruiting Coordinator
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Responsibilities
• Own interview scheduling end-to-end for all active senior level searches - managing complex, multi-timezone calendars across senior candidates, executives, and cross-functional interview panels • Serve as the primary coordination point of contact for executive candidates, delivering a warm, polished, and organized experience at every touchpoint • Maintain real-time accuracy in Greenhouse across all exec pipelines - candidate records, interview stages, and pipeline data • Build and own the operational playbook for executive coordination - confirmation cadences, prep material delivery, debrief logistics, to ensure the process is consistent and scalable • Partner closely with senior recruiters to proactively flag scheduling risks, resolve conflicts, and keep searches moving without interruption • Handle sensitive search details with discretion, representing Headway professionally in every interaction with candidates and hiring leaders • You'd Be a Great Fit If… • You have 2+ years coordinating executive or senior leadership searches before and understand what makes the candidate experience at that level different • Your scheduling record is near-perfect - you're the person who catches the timezone error, the double-booking, and the missing confirmation before anyone else notices • You can independently own a full portfolio of complex searches without daily direction - you know what needs to happen and you make it happen • You communicate with polish and precision - your emails to VP and C-suite candidates are clear, warm, and professional without being stiff • You think in systems - when something's inefficient, you don't just work around it, you fix it and document it so it doesn't happen again • You handle ambiguity and last-minute changes without losing your footing — executive schedules shift constantly, and you stay ahead of it
Benefits
• The expected base pay range for this position is $124,000-$146,000, based on a variety of factors including qualifications, experience, and geographic location. In addition to base salary, this role may be eligible for an equity grant, depending on the position and level. • We are committed to offering a comprehensive and competitive total rewards package, including robust health and wellness benefits, retirement savings, and meaningful ownership opportunities through equity. Compensation decisions are made holistically, ensuring fairness and alignment with market benchmarks while recognizing individual contributions and potential. • Benefits offered include: • Equity compensation • Medical, Dental, and Vision coverage • Work-from-Home Stipend • Therapy Reimbursement • 16-week parental leave for eligible employees • Carrot Fertility annual reimbursement and membership • 13 paid holidays each year as well as a Holiday Break during the week between December 25th and December 31st • Employee Assistance Program (EAP) • Training and professional development • We believe a team's strength is in its people, and we cannot achieve this mission without a team that reflects the diversity of this problem – across race, ethnicity, gender, sexuality, age, national origin, religion, family status, disability, military status, and experience. Headway is committed to the full inclusion of all qualified individuals. As part of this commitment, Headway will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or receive other benefits and privileges of employment, please inform the recruiter when they contact you to schedule your interview. • Headway participates in E-Verify. To learn more, click here. • A notice to Headway applicants: To protect yourself against phishing and recruitment fraud, please note that Headway only accepts applications through our official careers page at https://headway.co/careers. Headway will never refer you to external websites, ask for payment or personal information, or conduct interviews via messaging apps. All official communication will come from a @findheadway.com email address. If you are contacted by someone claiming to be from Headway via an unofficial channel, please do not share any information and report it as spam.
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