Educate! - Global Systems and Financial Operations Manager
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Requirements
• You are proactive in identifying and prioritizing improvement opportunities through listening to team needs and spotting pain points • You’re excited to experiment with automation tools (e.g., ChatGPT, Gemini, Zapier, Google Workspace integrations) and view AI as a core component of modern operational excellence • You’re able to organize data, build formulas, and use spreadsheets to streamline operations • You are a natural teacher who can translate technical complexity into user-friendly tools, bringing the rest of the team along and upskilling them to manage these systems independently. • You have an undergraduate degree and 3–5 years work experience in Operations, Systems Management, or a high-level Administrative role where you didn't just follow processes, you built them. • You resonate with our Five Cultural Tenets (see What is Educate! About? below) and learn more by looking at Educate!’s culture deck here
Responsibilities
• System Architecture and Automation (40%) • Workflow Design: Identify operational pain points and lead the charge in redesigning these workflows to be faster, simpler, and more effective • Workflow Design: • AI & Low-Code Building: Lead the implementation of AI agents and low-code solutions (e.g. n8n, Zapier) to increase efficiency and scalability • AI & Low-Code Building: • Operational Infrastructure: Ensuring global infrastructure (office procurement, physical mail, etc.) can run on autopilot with minimal executive oversight • Operational Infrastructure: • Scalability Audits: Conduct regular complexity audits to purge redundant SOPs and legacy systems, ensuring our tech stack remains lean, integrated, and high-performing • Scalability Audits: • Financial Systems Building and Integrity (35%) • Accounts Payable Optimization: Own the end-to-end Accounts Payable architecture. Implement automated coding and approval routing to ensure accuracy and compliance • Accounts Payable Optimization: • CRM-to-Finance Integration: Architect the logic that keeps CRM donor records perfectly synced with bank deposits • CRM-to-Finance Integration: • Strategic Governance: Design the tracking systems and dashboards that keep the global finance team on schedule, ensuring deadlines are met through system-driven triggers • Strategic Governance: • Team Upskilling & QC: Transition the finance team from "execution" to "audit” by training them to perform high-level Quality Control on automated outputs and ensuring they have the technical literacy to manage an AI-augmented stack • Team Upskilling & QC: • Special Projects and Executive Support (25%) • Strategic Leadership Support: Drive complex non-routine projects for the executive leadership team to streamline operational efficiency • Strategic Leadership Support: • Virtual Assistant (VA) Optimization: Treat our VA team as a scalable resource, by helping design the workflows they follow, setting KPIs for their success, and managing their output • Virtual Assistant (VA) Optimization: • Cross-Functional Efficiency: Identify opportunities where internal efficiency is lagging and deploy rapid-response systems or automation to bridge the gap. • Cross-Functional Efficiency:
Benefits
• A vibrant, mission-driven environment with a supportive and fun team. • Flexibility - Fully remote or hybrid work environment (location dependent) • Competitive salary based on experience. • Competitive benefits based on location • Learning & growth opportunities • This is a Fixed term contract with a possibility of extension based on performance • Application Process: Rolling basis, interviews happening soon! • Application Process • Location is Remote (UK or East Africa preferred) • Our Culture & Tenets(Values) 🌱 • Our Culture & Tenets(Values) • We’re ambitious. Are you? Educate! is growing fast, so new opportunities are opening up and expanding all the time. We’re inspired by people with drive, and we love to help them reach their full potential. We expect everyone at Educate! to contribute above and beyond their job description, grow their skills, and advance their careers, and we are committed to supporting our staff members on that journey of their careers, and we are committed to supporting our staff members on that journey. • We’re ambitious. Are you? • We put Youth First, Impact-Obsessed - We are purpose-driven, focused on impact, and prioritize what truly matters. We listen to youth, design our efforts around their needs, and ensure every dollar creates transformative experiences they value. • We put Youth First, Impact-Obsessed • We Exceed Expectations - We take pride in going above and beyond to achieve the best results—proactively identifying problems and seeking solutions without waiting or stopping at what's requested. • We Exceed Expectations - • We Are Always Learning - We are committed to seeking and applying new knowledge and ideas. We stay open-minded and continuously try new things, experiment, grow, and improve. We invest in learning for ourselves and our teams. • We Are Always Learning - • We are One Team, Many Views - We value all individuals, believe diverse ideas and open dialogue drive excellence, foster a supportive and respectful environment where everyone can freely express themselves. We work as one team and prioritize the organization's mission over personal or team interests. • We are One Team, Many Views • We have the Startup Mindset - We innovate relentlessly to grow our impact, we never think “we have arrived” or “we’re done.”We constantly challenge the status quo, embrace change, and move quickly toward our vision. Unafraid of failure, we question anything that hinders progress. • We have the Startup Mindset - • Every person at Educate! — from interns to the executive director — is evaluated by how they live up to these five cultural tenets. They are at the core of how we achieve our mission and why we work as well as we do. Educate is committed to providing an inclusive and welcoming environment for all who interact in our community. In creating this environment, we encourage people from a variety of cultures, backgrounds and life experiences to join our diverse team. • We’re committed to ensuring all candidates are screened for child and youth safety. As part of the process, you’ll need to provide a Certificate of Good Conduct. Educate! reserves the right to withdraw employment offers if any risks to youth are identified. • child and youth safety • Certificate of Good Conduc
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