shieldai - Shield AI - Senior Recruiting Coordinator (R4577)
Upload My Resume
Drop here or click to browse · Tap to choose · PDF, DOCX, DOC, RTF, TXT
Requirements
• Serve as a primary point of contact for candidates during the interview process • Provide timely, professional communication across multiple time zones • Ensure a consistent, organized, and positive interview experience • Recruiting Operations Support • Maintain accurate and timely data entry within the TA systems • Support applicable hiring metrics reporting and operational tracking • Assist in improving scheduling workflows and coordination processes as the organization scales • Collaborate cross-functionally with recruiting, PX, finance, and hiring teams • Bachelor’s degree preferred or equivalent professional experience • 3+ years of experience in recruiting coordination, HR coordination, or high-volume scheduling • Experience coordinating interviews across EMEA and APAC time zones • Experience booking international travel preferred • Strong organizational and time management skills • High attention to detail and accuracy • Ability to manage multiple priorities in a fast-paced environment • Strong written and verbal communication skills in English • Proficiency with Applicant Tracking Systems (e.g., Greenhouse, Lever, Workday, Modern Loop) • Proficiency with Microsoft Office • Ability to work independently in a remote or distributed team environment • Our international teammates receive a comprehensive total rewards package aligned to your country office location. For full details on compensation and benefits, please consult your talent acquisition partner.
Responsibilities
• Interview Coordination • Schedule and coordinate interviews across EMEA, APAC, and occasionally U.S. time zones • Manage complex calendars for candidates, interview panels, hiring managers, and executives • Arrange virtual, phone, and in-person interviews • Prepare and distribute interview confirmations, calendar invitations, and relevant materials • Proactively identify and resolve scheduling conflicts • Maintain accurate interview records within the TA systems • Candidate Travel & Logistics • Arrange domestic and international candidate travel, including flights, accommodations, and ground transportation • Ensure compliance with company travel policies and budget guidelines • Prepare and distribute detailed candidate itineraries • Manage travel changes, cancellations, and disruptions as needed • Support coordination of visa documentation where applicable
No credit card. Takes 10 seconds.