G-P - Office Co-Ordinator (Hybrid/Galway)
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Requirements
• Education: 2-year college degree (Associate’s) in Business, Finance or a related field required. • Education: • Experience: Minimum 4 years of prior experience in an office operations, office support, hospitality environment is highly preferred. • Technical Skills: Proficiency in spreadsheet (Excel), word processing, PowerPoint applications, Google suite. Experience with Workday is a plus. • Adaptability: Comfortable transitioning between support to internal stakeholders and hands-on office task management. • Adaptability: • Communication: Excellent verbal and written skills; able to foster open communication and build relationships with global stakeholders. • Communication: • Operational Excellence: Strong organizational skills with a focus on follow-through and driving for results. Impeccable customer service and interpersonal skills; ability to engage in a positive manner with colleagues at all levels, and with external parties representing GP in a professional manner • Operational Excellence: • Financial Acumen: Ability to use financial data to drive decision-making and identify cost-saving opportunities. • Financial Acumen: • Client Service: Patient and effective at handling internal stakeholder requests and managing vendors. • Client Service: • Previous Procurement Experience - nice to have • Actual compensation for this position may vary and will depend on multiple factors such as relevant qualifications, experience, education, and geographic location. For Full-Time Regular Employees, this position is also eligible for additional compensation as follows: • Sales Roles: This position is eligible for a commission structure in addition to base salary. • Non-Sales Roles: This position is eligible for an annual bonus which is paid dependent on various factors, including and without limitation, individual and company performance in addition to base salary.
Responsibilities
• Facilities Coordination: Serve as the primary point of contact for Galway office facilities, addressing maintenance issues and liaising with building management.Initiate building security card access process and support for our employees and guests. Regular communication with the building management company to ensure any maintenance issues are reported, cleaning quality standards are maintained, and all other facilities-related queries are promptly addressed. Manage health & safety compliance matters including fire and safety procedures, fire drills, safety equipment, and training as required. • Facilities Coordination: • Mail Operations: Manage the mail process for the Galway office, including sorting, scanning, logging. • Mail Operations: • Vendor Management: Handle office-related vendors, including meal ordering for team meetings, maintaining office supplies, worldwide delivery companies such as FedEx. • Vendor Management: • Administrative Support: Corporate Traveller platform admin, execute general office administrative tasks to ensure a productive environment for the "Dream Team". • Administrative Support: • Events: Organize internal meetings and team events. • Events: • Procurement: Assisting the team on tasks such as reviewing, amending, requisitions, and supplier onboarding documentation as assigned. • Procurement: • Adhoc duties - as required by the business.
Benefits
• G-P values its employees and offers excellent benefits and perks including generous paid parental leave, flexible time off, spending accounts, medical insurance, dental insurance, vision insurance, sabbatical after 5 years and more. • Individuals residing, or applying to work, in the United States: California or Philadelphia, Pennsylvania, please review the following additional information:G-P will consider qualified applicants with arrest or conviction records in accordance with the California Fair Chance Act, Los Angeles City Fair Chance Act Ordinance, Los Angeles County Fair Chance Act Ordinance, and San Francisco Fair Chance Act Ordinance. Los Angeles applicants can review additional information regarding the Los Angeles City Fair Chance Act here: Fair Chance Initiative for Hiring Ordinance, and Philadelphia applicants can review information pertaining to Philadelphia’s Fair Criminal Record Screening Standards Ordinance here: Fair Chance Poster. Any consideration of a candidate’s background check with arrest or conviction records will include an individualized assessment based on the factors required by applicable law, including the candidate’s specific record and the duties and requirements of the specific job. • United States: California or Philadelphia • Pennsylvania, • G-P. Global Made Possible.
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