horizon3ai - Senior Field Marketing Specialist

• We are seeking a Field Marketing Specialist to support Horizon3.ai http://Horizon3.ai’s global field and events marketing team with the operational and logistical execution that keeps programs running without friction. This role is the connective tissue between program strategy and on-the-ground execution - owning the shipping, inventory, procurement, vendor coordination, and administrative work that ensures every field program and corporate event shows up on time, on brand, and ready to perform. You will report to the Head of Field Marketing, North America and support field and events teams globally across AMER and EMEA. You are organized, proactive, and take pride in the details that others don't notice until something goes wrong. You thrive in a fast-moving environment, manage multiple requests simultaneously without dropping anything, and understand that operational excellence is what separates a good event from a great one. • Event Logistics and Materials Management • Own the end-to-end coordination of event materials and branded merchandise across all global field programs and corporate events - including tablecloths, signage, apparel, giveaways, swag kits, and booth materials. • Maintain a global event materials inventory, tracking what exists, what needs to be reordered, and what needs to be retired or refreshed - ensuring the team is never scrambling for materials at the last minute. • Coordinate shipping and fulfillment for all field events and corporate programs - managing timelines, carrier relationships, tracking, and delivery confirmation so materials arrive on time and in full. • Manage the return, storage, and reconciliation of event materials post-program, keeping inventory accurate and organized for future use. • Partner with the brand and design team to ensure all physical event materials are current, on-brand, and reflective of Horizon3.ai http://Horizon3.ai's enterprise positioning. • Procurement and Vendor Coordination • Process all field and events marketing procurement requests through Horizon3.ai http://Horizon3.ai's procurement and finance systems - including vendor setup, purchase order creation, invoice tracking, and budget coding. • Serve as the primary point of contact for event vendors, print houses, promotional product suppliers, and fulfillment partners - managing relationships, timelines, and quality standards across all orders. • Obtain and compare vendor quotes, flag cost variances, and surface recommendations to the field and events team leads to ensure spend is efficient and within budget. • Track and reconcile field marketing expenses, maintaining accurate and up-to-date records that support budget reporting and end-of-quarter reconciliation. • Support contract and SOW processing for event vendors and venues in partnership with legal and finance, ensuring documentation is complete and approvals are in place before commitments are made. • Program Support and Administration • Support field marketing and events managers across AMER and EMEA with administrative tasks that keep programs on track - including event registrations, attendee list management, speaker and sponsor coordination, and internal communications. • Manage event tool and platform logistics including booth registrations, badge orders, lead retrieval device rentals, and exhibitor service kit submissions for third-party conferences and tradeshows. • Maintain organized, up-to-date program documentation including event calendars, shipping trackers, vendor contacts, and materials inventories in the team's project management system. • Coordinate internal requests for branded materials, event supplies, and field program support - triaging incoming asks, setting expectations on timelines, and following through to completion. • Support the onboarding and coordination of temporary event staff or contractors for flagship programs as needed. • Cross-Functional Coordination • Work closely with the brand and design team to manage production timelines for event-specific creative assets, printed materials, and branded merchandise. • Partner with marketing ops and finance to ensure all procurement activity is correctly coded, tracked, and reported against the right budget lines. • Support the Corporate Events Manager and field marketing managers with logistics coordination for flagship programs including Black Hat, RSAC, Gartner SRM, the Global Partner Conference, User Conference, and Customer Advisory Board. • Communicate proactively with internal stakeholders on shipping status, material availability, procurement timelines, and any risks to program readiness. • Application Note • In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.