lumilens - Administrative & Finance Executive Assistant

• Finance & Accounting Coordination (Singapore & Cross-Border) • Prepare supporting documentation for bank payments and expense reimbursements • Process vendor invoices, payment requests, accurately and on time • Coordinate with Singapore General Manager, US Head of Finance, and China branch representatives on finance matters • Coordinate with external accounting firms for bookkeeping and statutory submissions • Support month-end closing, audit preparation, and financial reporting documentation • Office Administration • Oversee day-to-day office operations and ensure smooth functioning • Manage office supplies, procurement, facilities maintenance, and cleaning services • Liaise with building management and external service providers • Organize confidential company documentation and maintain proper filing systems • Handle travel arrangements and logistic arrangements when required • HR & Employment Administration • Assist with job postings, interview scheduling, and candidate coordination • Prepare onboarding documentation and maintain employee records • Coordinate payroll inputs with external payroll providers • Support MOM submissions, work pass applications, and CPF-related matters • Ensure compliance with Singapore employment practices and company policies • Reception & General Office Support • Manage calls, mail, and courier services • Greet visitors and coordinate meeting room arrangements • Provide general administrative support to management and engineering team • Diploma or Degree in Business Administration, Accounting, Finance, HR or related discipline • Minimum 3–5 years of relevant experience in administrative and finance support roles • Strong written and oral communication skills in both English and Chinese • High level of accuracy and attention to detail • Proficient in Microsoft Office (Excel, Word, Outlook) • Prior experience in SME or multi-country coordination environment preferred • Basic accounting knowledge and familiarity with finance processes • Experience working with external accounting or payroll vendors is an advantage • Experience with accounting software (e.g., Xero) is advantageous • Good understanding of Singapore employment practices and statutory compliance preferred