omaze - Project Coordinator - Partnerships

• Own and maintain campaign timelines, trackers, and project management tools (e.g. Monday.com http://Monday.com, Notion) • Schedule key milestones including meetings, shoots, and campaign deliverables • Track progress across campaigns, flagging risks and delays early • Manage the movement and organisation of creative assets, ensuring version control and accuracy • Support approval processes and maintain clear, structured documentation • Coordinate production logistics including shoot schedules, travel, accommodation, and on-the-day requirements • Support pre-production meetings (PPMs) and ensure all necessary documentation is completed (e.g. release forms, compliance) • Schedule cross-functional meetings and keep calendars aligned • Capture actions and ensure follow-ups are completed across teams • Help maintain clear and consistent communication between stakeholders • Keep internal trackers up to date (campaigns, ambassadors, storytellers) • Provide simple status updates to stakeholders and support quarterly reporting snapshots • Support campaign events and key moments, including logistics and coordination • Organise internal sessions such as Lunch & Learns (invites, catering, tech setup) • Maintain organised folder structures and ensure documentation is accessible • Support internal processes and compliance tracking (e.g. Clearcast) • Attend Charity partner events as and when required