decagon - Office Manager, Workplace Services
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Requirements
• 1–3 years of experience in an office management, administrative, or operational support role • Strong written and verbal communication skills, with the ability to interact professionally across all levels of the organization • Experience managing multiple priorities in a fast-paced environment while maintaining attention to detail • A strong customer service approach and mentality • A knack for spotting inefficiencies and taking initiative to improve processes • A track record of being the go-to person who keeps things running behind the scenes
Responsibilities
• Office Operations • Provide a warm and professional welcome to guests, ensuring they have a great experience • Keep conference rooms well-maintained, manage meeting schedules, and ensure all necessary equipment is ready to use • Oversee office, kitchen, and shared workspace upkeep, ensuring supplies are stocked and areas remain organized • Manage meal deliveries, including coordinating lunch and dinner orders, as well as setup and cleanup • Support internal events and special occasions, handling logistics to ensure smooth execution • Coordinate office maintenance, repairs, and serve as the main contact for building management • Monitor and maintain office supply levels to ensure the team has everything they need • Assist with onboarding by preparing workstations, welcoming new hires, and ensuring their workspace is ready from day one • Take ownership of special projects as assigned to improve office operations and efficiency • Executive & Administrative Support • Provide light calendar support for senior leaders, helping coordinate meetings, manage scheduling conflicts, and book rooms • Assist with travel bookings and itinerary preparation on an ad hoc basis • Handle occasional administrative tasks such as preparing meeting materials, managing correspondence, or supporting team logistics • Serve as the first point of contact for basic office tech issues — printers, AV equipment, and video call setups • Liaise with IT vendors to coordinate repairs and escalate issues as needed
Benefits
• We proudly offer the following benefits for our full-time employees: • Take what you need vacation policy (subject to local requirements; UK employees receive 25 days of statutory leave) • Medical, Dental, and Vision benefits for you and your family • Life Insurance and Disability Benefits • Retirement Plan (e.g., 401K, pension) • Parental Leave • Fertility and family building benefits through Carrot • Daily lunches and snacks in the office to keep you at your best • These benefits are described in more detail in Decagon’s policies, may vary by location, and can change at any time according to applicable compensation and benefits plans.
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