loopio - Manager of Payroll and Benefits (Global)
Requirements
• 7 years of experience managing payroll and benefits with global exposure/experience (Canada, ideally with exposure to India, UK and US) • Tech industry experience, preferably in • A Canadian Payroll Association designation (PCP or CPM) and up-to-date knowledge of Canadian payroll legislation and tax law • Experience with calculating and paying commissions and variable compensation • A thorough understanding of compensation and benefits regulations in Canada • Hands-on experience with month-end close, journal entries, accruals and supporting external audits • Advanced Google Sheets or Excel skills • Experience calculating commissions and variable compensation in a SaaS or sales-led business • Strong written and verbal communication, and the relationship skills to manage difficult conversations with empathy, honesty and confidentiality • The ability to meet deadlines in a fast-paced environment without sacrificing accuracy • Curiosity about using automation and AI to improve payroll and reporting processes • Experience with Dayforce, BambooHR, and Deel • Working knowledge of payroll and benefits requirements in the UK, US and India, or experience managing them through EOR and vendor partners • WHERE YOU’LL WORK 📍 • We are currently looking only for candidates who live in the Greater Toronto Area and surrounding areas, where you can access our co-working space in Downtown Toronto for the occasional Team get-together. • Loopio is a remote-first workplace because we recognize the advantages of working flexibly. We are HQ’d in Canada, with established hub regions around the world where we hire from. • Our employees (or Loopers, as we call ourselves!) live and work in 🇨🇦 Canada (British Columbia and Ontario), 🇺🇲 US, 🇮🇳 India (specifically in Gujarat, Maharashtra, and Bengaluru), and 🇬🇧 London. • The majority of our team is based in ON and BC, which means these employees live and work remotely within a 300km radius of Toronto (within Ontario) and Vancouver (Within BC). • We offer flexible co-working locations available to Loopers in ON and BC. Those based in ON have the option of working out of our convenient co-working space located in the heart of Downtown Toronto and a 12-minute walk from Union Station. BC Loopers have the option to work centrally in Vancouver. It is whatever works best for you! • You’ll collaborate with your teams virtually across the UK, India, and North America (we’re just a Zoom call and Slack message away!) with core sync hours and focus time for headsdown work 🙇🏾 during the workday • We encourage asynchronous collaboration to effectively work as a global #OneTeam!
Responsibilities
• Prepare, process and review payroll accurately and on time for employees in Canada, the UK, India and the US, in line with the regulations of each country • Own and manage payroll operations end to end across all four jurisdictions, including pay calendars, data changes, off-cycle payments, terminations and final pay • Resolve pay issues quickly and handle sensitive conversations with employees and leaders with care and discretion • Own statutory remittances, filings and year-end reporting in every jurisdiction, including: Canada: CRA remittances, T4s and ROEs, provincial requirements such as Ontario EHT and workers’ compensation • UK: PAYE and National Insurance, HMRC Real Time Information (RTI) submissions, P60s, and workplace pension auto-enrolment • India: TDS and quarterly returns, Provident Fund, ESI, Professional Tax and Form 16 • US: federal, state and local withholding, payroll tax deposits and quarterly filings, W-2s, and state unemployment • Ensure we meet every deadline and statutory obligation in each jurisdiction, and manage any government notices, registrations and audits • Complete and make all Commission and variable compensation plan calculations and payments (monthly and quarterly)
Benefits
• Oversee the day-to-day administration of our health and benefits plans, including enrolments, carrier invoices and reconciliations, and renewals with our broker • Be the go-to expert for People Operations and employees on benefits questions, and provide a great Looper experience • Month-end close and variable compensation • Prepare and post payroll, bonus and commission accruals and other compensation and benefits journal entries each month • Reconcile payroll and benefits activity to the general ledger, across currencies and entities • Calculate variable compensation plans and commission accruals monthly, working closely with Sales and Revenue Operations • Prepare monthly, quarterly and annual payroll and benefits reporting for People, Finance and GTM leaders (including ad hoc reports) • Controls, compliance and audit • Establish and maintain controls, payroll guidelines and procedures that keep us compliant with payroll and employment legislation • Support quarterly reporting and annual audit requests from external auditors • Stay current on changes to payroll legislation and tax law, and act on them before they affect our people • Continuous improvement • Look for ways to simplify and automate processes and reporting, including where AI can improve accuracy and speed • Create an updated Payroll & Benefits playbook, and contribute to various dashboards across People ops, Finance and at times other teams. • Take on ad hoc accounting projects and requests as needed • Ensure data is kept up to date for all Loopers on our internal sites and for all New Hires • Your manager supports your development by providing ongoing feedback and regular 1-on-1s, we leverage Lattice https://lattice.com/e-lp/talent-products?utm_source=google&utm_medium=paid-search&utm_campaign=NOAM_Google_Search_Brand_Core_Tier_1__OCT-Conv-Test-HR&utm_adgroup=Brand_Core_Tier_1&attribution=lattice-mktg&_bt=645279480236&_bk=lattice&_bm=p&_bn=g&_bg=149106216630&cq_src=google_ads&cq_cmp=19577143427&cq_con=149106216630&cq_term=lattice&cq_med=&cq_plac=&cq_net=g&cq_plt=gp&qgad=645279480236&qgterm=lattice&gad_source=1&gclid=Cj0KCQiA-5a9BhCBARIsACwMkJ4OzbQBp30JTrxoLWSv3ht4C0NBeu9uyrTE7GCIu8D_lqBGuC3CG7kaAiWnEALw_wcB for our 1:1s and performance conversations
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