A-LIGN External - Office Administrator Apprentice
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Requirements
• At least 1 year of experience in general office responsibilities • 2 years of experience with administrative tasks preferred • Ability to meet deadlines with a high degree of motivation • Thrives in a fast-paced environment • Ability to work individually as well as collaboratively • Demonstrate capabilities with moderate supervision. • Strong interpersonal skills with a service-oriented mindset who can work well within a team as well as independently • Must be detail oriented and organized in completing tasks • Must be proactive, anticipate roadblocks, and offer solutions • Ability to utilize the Microsoft Office suite including Word, Power Point, and Excel • Ability to manage multiple work streams simultaneously as well as react to shifting priorities • Must have a sense of urgency around completing tasks and the order and priority of tasks based on business needs • Strong composition, grammar, and business language skills • Strong communication and interpersonal skills with the ability to effectively communicate with all levels of management, other departments, and both internal and external stakeholders • Ability to coordinate complex travel schedules and plan/coordinate meetings and events • Excellent judgment in handling confidential, legal, or sensitive information • Ability to work independently, set priorities and handle multiple tasks with a high level of efficiency
Responsibilities
• Coordinate and facilitate office activities and operations based on company policies • Manage agendas, travel arrangements, hotel reservations, seminar registrations, and appointments for management • Manage phone calls and correspondence (e-mail, letters, packages etc.) • Support record keeping procedures • Create and update records on employees and other data • Track inventory of office supplies and place orders when necessary • Assist colleagues whenever necessary • Maintain appointment calendar for executives • Schedule appointments and meetings with other departments and external contacts • Reserve meeting space, arrange for audio/visual equipment, and publish agendas • Prepare memos, letters, reports, presentations, and other business correspondence, either independently or from written/verbal instructions • File and retrieve corporate documents, records, and reports • Prepare expense reports, expedite, and track processing of all expense reports, check requests, and purchase requisitions. • Ensure reconciliation of reimbursement with expense reports and maintain copies of expense reports, receipts, and reimbursement checks • Ensure confidential handling of information and use sound judgment to independently complete a range of special projects • Distribute mail, answer phones, and ensure seamless flow of information • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution • Exercise initiative, diplomacy, collaboration with other departments, tact and a high degree of professionalism and loyalty
Benefits
• Benefits through the National Apprenticeship Training Scheme (NATS) • A-LIGN is the leading provider of high-quality, efficient cybersecurity compliance programs. Combining experienced auditors and audit management technology, A-LIGN provides the widest breadth and depth of services including SOC 2, ISO 27001, HITRUST, FedRAMP, and PCI. A-LIGN is the number one issuer of SOC 2 and HITRUST and a top three FedRAMP assessor. To learn more, visit a-lign.com. • Come Work for A-LIGN! • LinkedIn.
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