Rundoo - Talent Operations Coordinator
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Requirements
• Bachelor’s degree in Psychology, Human Resources, Business Administration, or related field • Based in Metro Manila or nearby provinces (Laguna, Rizal, Cavite, Bulacan) • 3 years of experience in talent coordination, HR operations, or recruiting support, with exposure to end-to-end hiring and onboarding processes • Registered with the BIR as an independent contractor • Detail-oriented with high accuracy • Strong organizational and multitasking skills • Clear and professional communication skills • Self-directed and comfortable in a remote setup • Proficient in Google Suite • Experience with Ashby or another ATS (preferred) • Familiarity with HR processes and Philippine compliance (advantage) • Comfortable working with and presenting data • Reliable personal computer or laptop • Stable internet connection for remote work and virtual meetings • Remote Interview (30 minutes) A video interview with Elena covering your experience, career aspirations, and alignment with our team's values and ways of working. • Take-Home Assignment (~1 hour) A practical task sent following the remote interview. This is an opportunity to demonstrate how you approach and work through real talent scenarios. • On-Site Interview (1 hour) An in-person interview with Amanda focused on how you think, adapt, and problem-solve in a fast-moving environment. • Reference Check We'll ask for two professional references who can speak to the quality and impact of your work. • Amanda - Marketing Management grad from De La Salle University-Manila with a graduate degree in Landscape Architecture from University of the Philippines 🎓 Grew up spending summers in the Bay Area, which is how she found her way into recruiting for VC-backed startups. Former child triathlete now found on the tennis court, golf course, scuba diving, or out in the great outdoors 🌊🎾 • Elena - Talent leader who built recruiting teams and people infrastructure from zero at multiple high-growth startups; 3x Talent100 Global TA Leader and Forbes HR Council member. Aspiring carpenter, on a continuous exploration of varying and random hobbies and interests. 🐼
Responsibilities
• 1. Interview Coordination • Coordinate and schedule both on-site and virtual interviews in partnership with recruiters, hiring managers, and candidates • Own candidate logistics end-to-end: confirm interview details, send calendar invites, prepare briefing materials, and manage day-of coordination (room bookings, virtual links) • Communicate proactively with candidates to ensure a warm, professional experience at every stage • Track and follow up on interview feedback, escalating when needed to keep pipelines moving • 2. ATS Management (Ashby) • Maintain and update the Ashby ATS: ensure candidate records are accurate and pipelines are clean and up to date • Build and manage job postings, ensuring role details are current and accurate • Own ATS configuration: stages, email templates, tags, and automation workflows • Pull recruiting reports and pipeline summaries for visibility into hiring progress • Maintain a request log for recurring and ad hoc reporting needs • 3. Onboarding • 3. Onboarding • Coordinate all pre-boarding and onboarding logistics for Philippine hires: document collection, statutory compliance (SSS, PhilHealth, Pag-IBIG), and BIR requirements • Prepare and manage onboarding documentation: employment contracts, NDAs, and other required paperwork • Procure, configure, and ship equipment prior to Day 1 • Facilitate first-day experience: welcome communications, system access coordination, and orientation scheduling • Maintain onboarding checklists and continuously improve processes • 4. Offboarding • 4. Offboarding • Manage end-to-end offboarding process: exit documentation, equipment retrieval, system access revocation, and final pay coordination • Ensure compliance with Philippine labor laws: Certificate of Employment and government-mandated clearances • Coordinate or conduct exit interviews and surface insights to the People team • Maintain organized records of all completed offboarding cases • 5. Internal Talent & Admin Support • Maintain organized talent documentation (Notion, Google Drive, etc.) • Support recruiters with candidate data management, scoring sheets, and spreadsheet upkeep • Monitor shared talent inboxes and ensure timely follow-through • Identify process gaps and recommend efficiency improvements • Support broader People team initiatives as needed • Work Schedule • Work Schedule • Tuesday to Saturday: 5:00 AM – 1:00 PM (Philippine Time)
Benefits
• To promote internal fairness, all compensation is internally transparent. That is, all Dooers know each other's salaries. Compensation varies by role, seniority, and location. We benchmark using Carta Total Comp. • Our mission is to empower independent supply stores with best-in-class technology. Think of your local hardware store or mom-and-pop nursery—these are our clients. From paint to lumber to flooring, over 200,000 such stores across the country sell over $1T of building materials annually using outdated, on-premises systems. We’re aiming to help them modernize so that they can continue to thrive. • Backed by leading investors including Bessemer and CRV, we've raised $18M across three rounds and are growing quickly. Our team is made up of builders, sellers, and industry veterans with a shared goal: to bring modern technology to an overlooked industry. • Engagement Type • Engagement Type • Independent contractor role • Must be registered with the BIR as self-employed • Responsible for filing and paying own taxes • Standard employment benefits do not apply • Monthly team dinners (Alabang/BGC area) • Unlimited audiobooks via Libro.fm team subscription
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