American Institutes for Research - Payroll Specialist
Upload My Resume
Drop here or click to browse · PDF, DOCX, DOC, RTF, TXT
Requirements
• Bachelor’s degree in a business‑related field with at least four years of relevant experience; FPC or CPP certification preferred. • Minimum of four years of payroll experience supporting multi‑state operations, including organizations with multiple locations and complex tax requirements. • Strong knowledge of multi‑state payroll laws, regulations, and compliance standards. • Experience with ADP and Dayforce preferred, along with a solid understanding of end‑to‑end payroll processes and procedures. • Proficient in Microsoft 365, including OneDrive, SharePoint, Excel (advanced), Word, PowerPoint, and Adobe Acrobat Pro, Copilot, and other AI tools. • Effective communicator with the ability to engage across all organizational levels and diverse backgrounds, particularly in virtual settings. • Demonstrated strength in organization, analysis, critical thinking, and problem‑solving, combining strategic insight with reliable day‑to‑day execution. • Ability to address employee inquiries and concerns with professionalism and a service‑focused mindset. • Exhibit sound judgment and recognizes when matters require escalation. • Skilled at managing multiple priorities and adapting to team dynamics while meeting established timelines independently and collaboratively. • Flexible and adaptable, able to adjust to shifting priorities, evolving regulations, and changing business needs while maintaining accuracy and professionalism. • A team mindset and eagerness to jump in wherever needed-no task is too small when working toward shared goals. • Disclosures: Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements. • Disclosures:
Responsibilities
• Ensure timely, accurate, and compliant payroll processing, including maintaining supporting documentation, coordinating tax filings, and managing complex transactions such as termination payouts, bonuses, retroactive adjustments, separation pay, pay-effect timesheets, and gross‑up relocation expenses. • Maintain and update employee payroll records, including direct deposit information, tax withholding profiles, address changes, and wage garnishments or levies in accordance with legal requirements. • Review and process timesheets, labor entries, and leave accruals in Costpoint, ensuring accuracy and adherence to organizational policies. • Generate, manage, and distribute payroll reports in alignment with departmental procedures and audit standards; support annual audits and year‑end activities such as W‑2 processing and payroll account reconciliations. • Provide exceptional customer service by responding to employee and stakeholder payroll inquiries with clarity, professionalism, and timely follow‑through. • Stay current on payroll laws and regulations to ensure ongoing compliance and recommend updates to internal processes as needed. • Collaborate with Human Resources, Accounting, Corporate Business Systems, and AIR program teams to communicate payroll activities and support seamless cross‑functional operations. • Work closely with the Assistant Payroll Manager and the supervisor on providing general support to the payroll team, serving as a backup for routine tasks and daily payroll functions. • Build and maintain strong professional working relationships with internal departments and external partners to support efficient payroll operations. • Perform additional duties as assigned by the Senior Manager, Payroll, with responsibilities evolving based on business needs.
Benefits
• $81,199.87—$94,734 USD
No credit card. Takes 10 seconds.