Muck Rack - Event Manager (Contract)
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Responsibilities
• Project Management • Manage and update tasks in project management platform, ensuring timelines and deliverables stay on track • Maintain accurate documentation across all event workstreams • Registration & Data Management • Support registration tracking and reporting • Speaker Coordination • Provide administrative support for speaker communications • Assist with outreach, scheduling, and collection of speaker releases • Run of Show (RoS) Management • Maintain and update the master run of show with all relevant event details • Ensure alignment across stakeholders on timing and programming • Budget Tracking • Keep the event budget document up to date • Track expenses and flag variances as needed • Website Coordination • Compile and communicate daily website updates to Engineering • Ensure event information is accurate and current • Vendor & Venue Coordination • Liaise with venue and external vendors to support logistics and execution • Assist with contract deliverables and day-to-day coordination • Event Production • Support logistics planning • Support design and decor production • Support A/V production • Support registration setup and administration • On-Site Execution • Oversee room management and session logistics • Manage the main session room run of show and coordinate A/V execution • If the details below describe you, you could be a great fit for this role: • 3+ years of event coordination or event management experience in conferences or corporate events • Strong organizational and project management skills with attention to detail • Experience with tools such as Asana, Salesforce, and event registration platforms • Excellent written and verbal communication skills • Ability to manage multiple priorities in a fast-paced environment • Experience supporting live, in-person event execution, including A/V coordination
Benefits
• In the US, the hourly rate for this role is $32/hour, with an average of 20 hours per week, plus 12 hours onsite at the event. • Remote Work, Forever • Fully distributed team with a permanent remote setup • Virtual and in-person team bonding (lunches, events, competitions) • Competitive geo-neutral pay in the U.S. • Annual reviews to ensure equity and market alignment • Standardized bonus or commission structure • 401(k) with employer contributions • Equity opportunities • Health & Wellness • Health & Wellness • Comprehensive medical, dental, vision, disability, and life insurance for employees and dependents • 100% premium coverage for individuals on high-deductible plans • 24/7 Virtual Care and Employee Assistance Program • Employer-funded HSA contributions and other pre-tax benefits • Quarterly wellness stipend and free Headspace subscription • 4+ weeks of PTO, plus paid sick and mental health days • 13 paid holidays with the option to swap for personal days • Up to 16 weeks of fully paid parental leave • Learning and Development • Transparent pathways for internal mobility and promotion • Bi-annual performance reviews, team workshops, and leadership training • Unlimited access to Coursera and O’Reilly • 2 additional PTO days annually for learning and development • Inclusive, Customer-First Culture • Commitment to equity and valuing diverse perspectives • Agile, founder-led company focused on collaboration and innovation • Trusted by 3,000+ companies worldwide • Note: Benefits and compensation reflect offerings for U.S.-based employees. Support is provided for employees in other locations, in compliance with local laws and regulations. • While we are a fully distributed team, we do have limitations on where we can hire and maintain a list of acceptable working locations based on job function. If we are unable to hire in your current location for the role for which you applied, you will be notified via email. While we enjoy many benefits as a permanently distributed and remote company, we cannot always support relocation or extended travel and have guidelines in place to ensure compliant work away from your designated permanent residence. • Please note: For detailed information regarding our GDPR and/or CCPA compliance policies, including how we handle personal data and privacy rights, kindly refer to the email correspondence accompanying this application. • Muck Rack does not accept unsolicited resumes from search firms or any other third parties. Any unsolicited resume sent to Muck Rack will be considered Muck Rack property, and Muck Rack will not pay a fee should it hire the subject of any unsolicited resume. • Muck Rack considers applicants for all positions on the basis of merit, qualifications, and business needs, and without regard to race, color, national origin, religion, sex, age, disability, sexual orientation, gender identity, alienage or citizenship status, ancestry, marital status, genetic predisposition or carrier status, veteran status, familial status, status as a victim of domestic violence, or any other status or characteristic protected by applicable federal, state, or local law. • Note to applicants/job seekers: We have recently been made aware of scams impersonating Muck Rack’s HR team. Please be cautious of these attempts to elicit banking or other financial or sensitive information. Muck Rack will never request financial information during the interview process, and follow ups for interviews or next steps will always come from an ‘@muckrack.com’ email address. If you are contacted by anyone from a different domain who claims to be from Muck Rack, please forward the communication to [email protected].
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