teya - Workplace Management Lead
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Requirements
• You are a strong operational workplace or facilities professional who thrives in growing, multi-site environments and is passionate about providing heartwarming hospitality. • You likely bring: • 5+ years’ experience in workplace, facilities or operations • Experience managing multiple locations (ideally across different countries) • Hands-on workforce or capacity planning exposure • Experience delivering office moves or reconfigurations • Vendor management and budget tracking experience • Experience managing or mentoring a small team • Personal Attributes • Highly organised and structured with clear attention to detail • Comfortable balancing detail with big-picture thinking • Strong at stakeholder management and cross-functional partnership (People, IT, Finance, Brand) • Calm under pressure and delivery-focused • Clear and confident communicator, especially during change • Commercially aware and operationally disciplined • You enjoy building scalable systems, improving processes, and ensuring environments adapt as the business grows.
Responsibilities
• Workforce & Space Planning • Translate workforce plans into practical space requirements by office • Define and manage desk allocation models (fixed desk, hot desk, team zones) • Monitor utilisation and adjust layouts to reduce crowding and inefficiency • Partner with Workforce Planning to provide forward-looking capacity planning to support scaling markets • In coordination with IT and People Ops, ensure Day 1 readiness. Managing desk allocation and physical workspace setup for all new joiners, including tech and branded merchandise. • Office Operations (Global Day-to-Day Management) • Manage maintenance, utilities, security, cleaning and local service providers • Own workplace policies and operational guidelines, ensuring full health, safety and statutory compliance • Lead vendor management for all operational services, monitoring service levels and resolving issues quickly • Own end-to-end delivery of office moves, reconfigurations and space changes in partnership with Brand • Own the global workplace operating budget (excluding leases) tracking spend vs forecast and identify efficiencies • Team Leadership • Lead and develop a small global workplace team • Set clear ownership and accountability across locations, building scalable processes and playbooks • Create structure and visibility in a growing global footprint • Ensure projects are delivered on time and within approved budgets
Benefits
• We trust you, so we offer flexible working hours, as long it suits both you and your team; • Physical and mental health support through our partnership with GymPass giving free access to over 1,500 gyms in the UK, 1-1 therapy, meditation sessions, digital fitness and nutrition apps; • Our company offers extended and improved maternity and paternity leave choices, giving employees more flexibility and support; • Cycle-to-Work Scheme; • Health and Life Insurance; • Pension Scheme; • 25 days of Annual Leave (+ Bank Holidays); • Office snacks every day; • Friendly, comfortable and informal office environment in Central London.
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