IPG Mediabrands - Talent Operations Assistant (Entry-Level)
Upload My Resume
Drop here or click to browse · Tap to choose · PDF, DOCX, DOC, RTF, TXT
Requirements
• Well-organised and looking to start your career within HR. • Excellent attention to detail and methodical approach to problem solving. • Understand how the work you produce adds value to the HR Department and the whole Company. • You may have completed or are in the process of studying towards your CIPD level 3 or equivalent. Experience working in HR is also applicable. • Office/admin experience, ideally within HR • Good working knowledge of Microsoft Office, especially Excel • Some knowledge of Office 365 applications • Delivering against SLAs or KPIs • Working with databases and systems • Competencies: • Passionate about a career in HR and can articulate the role of HR and how it adds value to the business • Strong aptitude for IT systems • Confident interacting with people at all levels of seniority • Exceptional attention to detail, rigour and process • Good numeracy skills • High regard for confidentiality • Flexible, can adapt to manage new priorities as they arise and willing to roll sleeves up and get stuck in • Pro-active, a self-starter who works well on their own initiative • Solutions orientated with natural problem-solving skills • Highly organised, efficient, and able to multi-task and remain calm under pressure • Honest and open • Good relationship-building skills • Employee Transparency • At IPG Mediabrands, we celebrate differences and believe this makes us stronger. IPG Mediabrands are an equal-opportunity employer committed to championing an inclusive culture that provides a sense of belonging for all our employees. We do not discriminate against any applicant based on age, disability, race, colour, ethnicity, national origin, gender, sexual orientation, gender identity, religion, belief, marital status or any other characteristic protected by law.
Responsibilities
• Starter & Leaver Administration • Facilitate creation of offers letters of employment and contract paperwork for Talent Business Partners • Check employees’ right to work before first day and save relevant documentation • Administer employee references via HireRight, check and report irregularities, download and save report to relevant file • Draft and send probation confirmation emails/letters • Draft relevant letters confirming leaver details • Liaise with IT and Facilities to ensure starters and leavers equipment is issued and returned • Manage personnel files, taking note of retention periods • Collate new starter onboarding forms verifying accurate completion • Maintain the Talent Starters and Leavers spreadsheet, ensuring it is always up to date (starters, leavers, fixed term contractors, maternity/paternity, etc). Send weekly Starters and Leavers to relevant groups • Coordinate new starter inductions with Finance and Legal • HR Systems Administration & Reporting • Main contact for employee Workday queries • Carry out all HR Partner actions in Workday such as position management, pay and reporting line changes • Reporting from Workday to collate and provide employee data for census and diversity surveys • Support administration of performance management system, runs reports when needed • Assist with the preparation of data for IPG and external HR Audits • Immigration Administration • Keep accurate records on employees’ right to work for immigration purposes, including keeping the HR Immigration spreadsheet up to date • Assist Talent Advisors with checking and monitoring visas during the annual immigration audit
Benefits
• Monthly payroll processing; submitting payroll changes in Workday and via ADP spreadsheet, raising tickets with IPG Shared Services Payroll team, ensuring approvals are received by the payroll trial deadlines and working closely with IPG Shared Services and Talent Partners to ensure issues and corrections are resolved • Good knowledge of our company benefits to advise employees. Working with Benefits Helpdesk and Reward Manager to resolve queries • Running payroll variance reports and updating to capture reasons for the variances, escalating any errors to Reward Manager • General Administration • Manage the AskTalent mailbox, responding to general HR queries within the designated timeframe, including reference requests (employment references, letting agent and bank references), letters for visa applications and business invitation letters for foreign travel • Update Employee Handbooks, including part time employee bank holiday entitlements and Christmas shutdown adjustments • Administer pay review and bonus letters • We aim to provide all our people with a supportive and fun work environment where you can develop your full potential and benefit from the broad range of opportunities within the agency. When you join us, we want to make sure you feel valued – and that you are rewarded for your fantastic work. So, we also offer a range of benefits: • Flexi–leave, with 25 days annual leave to be taken as minimum. In addition to your holiday entitlement, the office usually closes between Christmas & New Year • Free breakfast and free lunch • Early finish Fridays • Core Hours (Mon-Thurs, flexible start/finish times) • Retail discounts • Electric vehicle salary sacrifices car scheme • Wellbeing programme, including Headspace & flu jabs • Interest free season ticket loan • Paid time off for Volunteering • Group Income Protection • Private Medical Insurance or Health Cash Plan (dependent on level) • Group Personal Pension Plan with matched contributions from 3-6% • Generous Parental Leave & Pay • Independent mortgage advice • Financial education • Employee Assistance Programme • Flexible benefits including Dental, Travel insurance, Cycle to Work, Gym Discounts and many more!
No credit card. Takes 10 seconds.