marcohire - Operations Coordinator
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Requirements
• The "Core Four" Framework: You must demonstrate high levels of Urgency, Agency, Problem Solving, and Prioritization. You don't just report problems; you bring solutions. • Experience: 3+ years of relevant work experience. Direct experience in the Technology, Drone, or E-commerce sectors is highly advantageous. • Technical Stack Mastery: Proficiency in (or a high aptitude for) Shopify, Asana, QuickBooks Online (QBO), Pipedrive, and PandaDoc. • High Agency: You take extreme ownership. If a vendor is silent, you pick up the phone. You move through roadblocks rather than waiting for instructions. • Precision Communication: The ability to represent the company professionally when speaking with high-level vendors and enterprise/public safety clients.
Responsibilities
• Purchasing & Supply Chain Execution: Execute Purchase Orders (POs) with total precision. You will lead the daily follow-up on open orders, ensuring ETAs are accurate and proactively alerting the Purchasing Director to any potential supply chain bottlenecks. • Vendor & Pricing Management: Maintain and audit our preferred vendor database. You will ensure pricing is current across all systems (Shopify/QBO) and conduct research to vet new suppliers or alternative sourcing options. • Sales & Financial Administration: Act as the final checkpoint for client billing by generating and sending accurate invoices. Support the Sales team by maintaining a "gold standard" CRM—ensuring the funnel is clean, optimized, and reflects real-time data. • Production & Timeline Coordination: Serve as the "Keeper of the Calendar." You will synchronize production timelines and ensure all stakeholders are aligned on deadlines, keeping complex drone integration projects on track. • Strategic Research: Execute ad-hoc research projects ranging from vetting new software tools (Asana/PandaDoc/Pipedrive) to gathering market intelligence and competitor pricing data.
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