motorway - Executive Assistant
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Requirements
• Proven experience as an EA supporting C-suite or senior executive level, ideally in a fast-paced scale-up environment • Genuinely proactive - you anticipate what's needed and act on it before being asked • Strong strategic thinking around time and priorities; you understand that diary management is about far more than scheduling • A track record of owning projects and tasks end-to-end, with minimal oversight • Excellent judgement - you know when to act independently and when to escalate, and when you do escalate, you bring proposed solutions • Outstanding organisational skills and meticulous attention to detail • Exceptional communication skills - warm, professional, and able to adapt your style depending on the audience • Highly dependable, discreet, and trustworthy - you'll be working with confidential information and senior stakeholders on a daily basis • Positive, solutions-focused attitude with a resilient, can-do approach to the inevitable curveballs of a fast-moving business • Experience supporting more than one executive simultaneously is a strong advantage • An interest in or familiarity with technology is a plus - you'll be working closely with Engineering and Product teams, so comfort in a tech environment and curiosity about how products are built will help you hit the ground running
Responsibilities
• Strategic diary management You'll own the calendars of both executives - not just filling slots, but managing time strategically. That means anticipating conflicts before they happen, understanding priorities well enough to make smart trade-off decisions, protecting key recurring meetings and leadership cadences, and maintaining flawless meeting logistics (links, attendees, locations, titles). When competing priorities arise, you'll come with a recommended solution, not just the problem. • Independent problem solving When something goes wrong, or looks like it might, you'll be the one who resolves it. Whether it's a logistical snag with travel, an event that needs last-minute rescheduling, or a workspace issue that needs sorting, you'll handle it end-to-end without needing to be chased. You bring solutions to the table, not just escalations. • Project and task ownership You'll take on delegated projects and see them through to completion with minimal oversight. That means proactively tracking progress, sharing timely updates, and making sure nothing falls through the cracks. • Stakeholder and correspondence management You'll manage inbound requests, screen correspondence, and handle communications on behalf of the executives where appropriate — always with discretion and good judgement about what requires their attention and what you can resolve yourself. • Travel and event planning You'll arrange travel, accommodation, and logistics for both executives, thinking through the details others might miss. You'll also plan and coordinate team meetings, offsites, board events, and social occasions - managing everything from invites and agendas to catering, timings, and on-the-day delivery. • Administration: Taking minutes at key meetings, managing expenses, preparing briefing materials ahead of important meetings, and other ad hoc projects that call for precision and follow-through.
Benefits
• I prefer not to answer • Another Gender Identity • Heterosexual / straight • Asian or Asian American • Black or African American • Hispanic or Latine • Indigenous or Native American • Native Hawaiian or Other Pacific Islander • Person with disability • Refugee or immigrant • None of the above • Do you agree to allow Motorway to contact you about job opportunities for up to 1 year? • Recruiting Privacy Policy
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