FloSports, Inc. - Travel Operations Coordinator - Part Time
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Requirements
• 2–5+ years in: Travel coordination, operations, or logistics or production/event operations with heavy travel exposure • Experience booking: Flights, hotels, and rental cars at scale • Strong organizational and multitasking skills in fast-paced environments • Ability to handle last-minute changes and ambiguity without dropping details • Excellent communication skills (especially with distributed teams/contractors) • OUR COMMITMENT TO DIVERSITY: • FloSports exists to elevate the communities, athletes, and sports that have too often been overlooked. That mission starts with our own team. We believe that a diverse, inclusive workplace—one where different perspectives are sought out, heard, and valued—is essential to building a company that can truly serve the full spectrum of sports fans. • We are committed to creating a fair and equitable environment where people from all backgrounds can thrive. To help mitigate bias and expand opportunity, FloSports uses a blind recruiting process that supports more objective, inclusive hiring decisions. We’re intentional in our practices because we believe the best ideas and innovations come from teams that reflect the diversity of the world around us.
Responsibilities
• Travel Booking & Execution • Book flights, hotels, rental cars, and ground transportation directly in Ramp • Ensure all travel aligns with company policies, budgets, and event schedules • Optimize itineraries for cost, timing, and operational feasibility • Manage bulk and multi-person bookings for event crews • Contractor Travel Coordination • Align travel plans with production schedules and event timelines • Communicate itineraries clearly and proactively to all travelers • Act as the single point of contact for all travel-related questions • Disruption Management & Support • Handle real-time issues: Flight cancellations/delays, Missed connections, Hotel issues • Rebook travel quickly with minimal disruption to events • Provide on-call or extended-hours support during peak travel periods • Ramp & Spend Management • Own travel booking workflows inside Ramp • Use virtual cards and controls appropriately • Ensure proper categorization, documentation, and compliance • Track and report on travel spend trends and optimization opportunities • Vendor & Partner Coordination • Work with airlines, hotels, rental agencies, and travel partners • Escalate issues and negotiate solutions when needed • Coordinate with any external travel agencies or concierge services
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