Executive Assistant

hims-and-hersRemote - ET (Eastern)$120k – $145k+ Equity1w ago

Remote Senior NA Telemedicine Artificial Intelligence Hotels Mental Health Logistics Executive Assistant Sales Manager Microsoft Office Google Workspace Calendar Management Executive Support Reporting

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Requirements

5+ years of experience in an executive or senior-level administrative support role.
Demonstrated experience managing complex calendars and coordinating travel arrangements.
Proficiency in Microsoft Office and Google Workspace (G Suite) tools.
Exceptional organizational skills with strong attention to detail.
Ability to prioritize multiple tasks and meet deadlines in a dynamic environment.
Strong written and verbal communication skills.
High level of integrity and ability to maintain confidentiality.
Self-motivated with the ability to work independently while collaborating effectively across teams.
Comfortable navigating organizational structures and building strong internal relationships.
Willingness to travel occasionally (approximately 10–15%) if needed.
Our Benefits (there are more but here are some highlights):
Competitive salary & equity compensation for full-time roles
Unlimited PTO, company holidays, and quarterly mental health days
Comprehensive health benefits including medical, dental & vision, and parental leave
Employee Stock Purchase Program (ESPP)
401k benefits with employer matching contribution
Offsite team retreats
Hims considers all qualified applicants for employment, including applicants with arrest or conviction records, in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act, and any similar state or local fair chance laws.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Hims & Hers is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please contact us at [email protected] and describe the needed accommodation. Your privacy is important to us, and any information you share will only be used for the legitimate purpose of considering your request for accommodation. Hims & Hers gives consideration to all qualified applicants without regard to any protected status, including disability. Please do not send resumes to this email address.
To learn more about how we collect, use, retain, and disclose Personal Information, please visit our Global Candidate Privacy Statement.

Responsibilities

Provide administrative support to executive team members as needed.
Schedule meetings for executives with clients on short notice when requested by the Executive Director and/sales manager(s). This includes setting up travel arrangements if necessary (e.g., flights, hotels), confirming meeting times, providing agendas prior to client visits or calls, etc.
Manage executive calendars for daily appointments as well as weekly meetings and events with clients/partners on a recurring basis; this includes setting up reminders via email notifications (e.g., Google Calendar) 24 hours in advance of the meeting time to ensure executives are prepared, confirm attendance prior to each event or call by sending out calendar invites at least one day beforehand and follow-up with a phone call if no response is received within an hour after reminder email sent.
Handle all incoming calls from clients/partners during business hours (9am – 5pm EST), including but not limited to scheduling appointments, providing information about company policies or procedures when asked by the caller; this also includes taking messages for executives and forwarding them directly into their personal email accounts.
Handle all incoming emails from clients/partners during business hours (9am – 5pm EST), including but not limited to scheduling appointments, providing information about company policies or procedures when asked by the sender; this also includes taking messages for executives and forwarding them directly into their personal email accounts.
Handle all incoming emails from internal team members during business hours (9am – 5pm EST), including but not limited to scheduling appointments, providing information about company policies or procedures when asked by the sender; this also includes taking messages for executives and forwarding them directly into their personal email accounts.
Manage executive correspondence with clients/partners on a daily basis as needed (e.g., emails regarding upcoming meetings). This may include drafting, reviewing & editing of materials prior to sending out via Outlook or other approved communication channels; this also includes following up after each meeting by email within 24 hours if necessary and forward any relevant documents received during the course of business dealings directly into appropriate executive inboxes.
Handle all incoming emails from internal team members on a daily basis as needed (e.g., requests for assistance). This may include drafting, review & editing materials prior to sending out via Outlook or other approved communication channels; this also includes following up after each request by email within 24 hours if necessary and forward any relevant documents received during the course of business dealings directly into appropriate executive inboxes.
Handle all incoming emails from external sources (e.g., media, press) on a daily basis as needed (e.g., requests for information). This

Benefits

Why should we hire you over another candidate that has exactly what we're looking for?
This includes any subsidiary companies, including but not limited to Apostrophe or Honest Health.
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Hims & Hers may use Artificial Intelligence with this application. Learn more.