WRITER - Executive Assistant, COO & CCO
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Requirements
• You have 5+ years of experience as an administrative professional supporting a C-level executive, in a fast-paced, high-growth technology company. • You are located in London and able to work in a hybrid model, coming into our London office as needed. • You have proven experience with heavy calendar management and booking complex international travel. • You build and maintain relationships externally with admins and executives. • You are highly proficient in Google Workspace and can quickly master new tools. • You possess exceptional organizational and time management skills, with an ability to prioritize effectively among competing demands. • You are known for your meticulous attention to detail and accuracy. • You have direct experience managing logistics for executives' media and event appearances. • You are an outstanding communicator with experience coordinating effectively with globally-distributed teams. • You are collaborative and self driven
Responsibilities
• Complex calendar management: manage the COO’s and CCO’s dynamic schedules both internally and externally, understanding key priorities to strategically organize meetings and commitments. • International & domestic travel: book and plan all logistics for the COO’s and CCO’s travel, including flights, hotels, ground transportation. • Daily agenda & briefings: ensure the COO’s and CCO’s daily agenda is updated and collaborate with internal teams to include comprehensive prep sheets and background information for all external meetings. • Event & conference support: provide EMEA on-site support at in-person events and conferences, ensuring seamless logistical execution. • Inbox management & correspondence triage the COO’s and CCO’s inbox send prioritize messages, and draft emails on the COO’s and CCO’s behalf to ensure timely, professional, and aligned responses. • Stakeholder coordination: serve as the key liaison with internal and external stakeholders to support the COO & CCO schedules and regional priorities. • Miscellaneous admin support: additional administrative support as needed by the COO and CCO.
Benefits
• Generous PTO, plus company holidays • Comprehensive medical and dental insurance • Paid parental leave for all parents (12 weeks) • Fertility and family planning support • Early-detection cancer testing through Galleri https://www.galleri.com/partner/writer • Competitive pension scheme and company contribution • Annual work-life stipends for: • Wellness stipend for gym, massage/chiropractor, personal training, etc. • Learning and development stipend • Company-wide off-sites and team off-sites • Competitive compensation and company stock options
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