Airwallex - Executive Assistant
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Requirements
• 4–7+ years of experience as an Executive Assistant, Personal Assistant, Project Manager, Private Banker, or Legal Secretarial role, preferably in a demanding, fast-paced and high-performance environment. • Resilient, proactive problem-solver with a can-do attitude and strong initiative. • Strong organizational and multitasking skills, with proven ability to manage multiple priorities seamlessly. • Excellent written and verbal communication skills. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Business tools and familiarity with project management tools. • Meticulous attention to detail and ability to deliver under tight deadlines. • High level of discretion and integrity in handling confidential information. • Ability to work independently and as part of a team. • Bachelor's degree. • Bachelor’s degree in the following areas of study are preferred: Accountancy, Business Administration, Management • Experience in the fintech or technology sector • Applicant Safety Policy: Fraud and Third-Party Recruiters • To protect you from recruitment scams, please be aware that Airwallex will not ask for bank details, sensitive ID numbers (i.e. passport), or any form of payment during the application or interview process. All official communication will come from an @airwallex.com email address. Please apply only through careers.airwallex.com or our official LinkedIn page. • Airwallex does not accept unsolicited resumes from search firms/recruiters. Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s). Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition, regardless of any other provision to the contrary. • Equal opportunity
Responsibilities
• Provide comprehensive and anticipatory support to the CRO. • Manage proactive calendar scheduling for meetings with executives/leaders of Airwallex's commercial initiatives as well as external partners such as clients, suppliers etc., ensuring availability when needed while balancing personal commitments. • Coordinate travel arrangements and manage invoices or expense reports related to the Revenue Org for business trips/meetings on behalf of Airwallex's leadership team (CRO & Executive Assistant). This includes booking flights, accommodations, car rentals etc. • Organize meetings with external partners and clients including drafting agendas, compiling relevant documents such as presentations or reports to be shared prior to the meeting for review by CRO/Executive Leadership Team (ELT). This includes setting up virtual calls if required. • Coordinate speaking engagements on behalf of Airwallex's leadership team including drafting and distributing invitations, coordinating with event organizers or venues as needed to ensure smooth execution of the engagement for CRO/Executive Leadership Team (ELT). This includes setting up virtual calls if required. • Provide support in managing Airwallex's social media presence by monitoring and responding promptly to mentions, comments, direct messages or emails from customers, partners etc., ensuring a positive brand image for the company is maintained at all times on various platforms (Facebook/Twitter). This includes drafting responses as needed. • Assist in organizing internal events such as team meetings, training sessions and celebrations by coordinating with relevant teams to ensure smooth execution of these activities while balancing personal commitments for the CRO & Executive Leadership Team (ELT) members involved. • Provide administrative support including handling incoming mail/emails from clients or partners such as invoices, contracts etc., ensuring they are processed and forwarded to relevant teams promptly without any delays while balancing personal commitments for the CRO & Executive Leadership Team (ELT) members involved. • Provide support with managing Airwallex's website by monitoring analytics reports on a regular basis, identifying areas of improvement in user experience and suggesting changes to be implemented as needed without any delays while balancing personal commitments for the CRO & Executive Leadership Team (ELT) members involved. • Provide support with managing Airwallex's blog by monitoring analytics reports on a regular basis, identifying areas of improvement in user experience and suggesting changes to be implemented as needed without any delays while balancing personal commitments for the CRO & Executive Leadership Team (ELT) members involved. • Provide support with managing Airwallex
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