Varicent - Executive Assistant
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Requirements
• 5+ years of experience in executive or administrative support • Experience supporting multiple senior stakeholders (ideally 4+ at once) • Strong organizational skills and attention to detail • Ability to prioritize and manage competing demands in a fast-paced environment • Excellent written and verbal communication skills • Proficiency with tools like Outlook and expense systems (e.g., Concur) • A proactive mindset — you don’t wait to be asked • What Success Looks Like • Quickly build trust with executives and manage their day-to-day operations independently • Anticipate conflicts and solve problems before they escalate • Deliver high-quality, accurate work with minimal oversight • Become a reliable, go-to partner for executive support
Responsibilities
• Manage complex calendars across multiple time zones • Coordinate internal and external meetings, ensuring alignment across stakeholders • Plan and execute domestic and international travel end-to-end • Prepare and track expense reports in partnership with Finance • Provide backup support for the CEO’s office during peak periods • Support executive meetings, off-sites, and team events • Draft professional communication (email, Slack) and handle sensitive information with discretion • Identify and improve processes to make executive support more efficient
Benefits
• This is a high-impact role where you’ll work closely with senior leaders across multiple regions and play a key role in keeping executive operations running smoothly. You’ll have the opportunity to take ownership, operate with autonomy, and contribute to improving how the Executive team works. • You’ll be part of a fast-paced, collaborative, and global environment with strong exposure to executive-level decision-making. • Market Leading Compensation Package • Wellness Programs to Support Health and Wellbeing • Working with the latest tools and technologies in a fast-paced environment • Remote Work Flexibility • Comprehensive Employee Insurance Coverage: Medical, Dental, Vision, Life Insurance • Annual Time Off in accordance with applicable legislative requirements • Global Connected Culture: Hubs in Romania, UK, US, Canada • Dynamic Work Culture: Thrive in our innovative and multicultural environment • Grow with Us: Continuous development opportunities
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