Chief of staff
In OfficeDirectorEMEAInvestment BankingBankingChief of StaffCEODocumentationAirtableGoogle SheetsNotionClaude
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Requirements
- Non-Negotiables
- Non-Negotiables
- ✅ 3–5 years experience in high-growth startups, strategy consulting, or investment banking✅ Worked directly with founders or C-level executives in a fast-paced environment✅ Master of execution: You build financial models, write crisp decks, and ship projects end-to-end✅ SaaS tool power user: Notion, Airtable, Figma, Raycast, AI tools (ChatGPT, Claude, Perplexity)✅ Spreadsheet wizard: Advanced Excel/Google Sheets (pivot tables, formulas, dashboards)✅ Exceptional writer: Can draft investor memos, board materials, and strategic docs with clarity and precision✅ Fluent in English + French (critical for FR/UK/PT markets)
- 3–5 years
- Worked directly with founders or C-level
- Master of execution:
- SaaS tool power user:
- Spreadsheet wizard:
- Exceptional writer:
- Fluent in English + French
- What Excites You
- What Excites You
- Ambiguity → Clarity: You thrive turning messy, undefined problems into structured plans
- Ambiguity → Clarity:
- Resourcefulness: You find creative solutions with limited resources and tight timelines
- Resourcefulness:
- Extreme ownership: You take full responsibility for outcomes, no excuses
- Extreme ownership:
- Builder mindset: You'd rather ship something 80% perfect today than 100% perfect next month
- Builder mindset:
- Intellectual curiosity: You dive deep into new domains (health regulation, lab logistics, fintech partnerships) and become the expert fast
- Intellectual curiosity:
- Mission-driven: You care about preventive health, longevity, and building products that help people live better
- Mission-driven:
- Red Flags (We're Not For You If...)
- ❌ You need a clearly defined role with stable responsibilities❌ You prefer "strategic advisory" work over hands-on execution❌ You've only worked in large, well-established companies (Series C+, enterprise)❌ You need perfect information before making decisions❌ You're looking for work-life balance over mission intensity❌ You're uncomfortable with frequent context-switching and urgent pivots
- What Success Looks Like
- Month 3
- Month 3
- Series A deck and financial model polished and investor-ready
- polished and investor-ready
- Weekly CEO dashboard live (ARR, CAC, churn, team health, project status)
- Weekly CEO dashboard
- First strategic project delivered (e.g., UK expansion pilot coordinated)
- strategic project delivered
- Investor update process running smoothly (monthly cadence, clear metrics)
- Investor update process
- Month 6
- Month 6
- 2–3 cross-functional projects shipped (expansion pilot, partnership launch, compliance setup)
- 2–3 cross-functional projects shipped
- Process playbooks documented for fundraising, hiring, and expansion
- Process playbooks documented
- CEO has 30%+ more time for vision, product, and key hires
- 30%+ more time
- Month 12
- Month 12
- Series A closed or in final stages
- Series A closed
- International expansion launched in 1–2 new markets
- International expansion launched
- Company operating system established: clear rhythms, dashboards, and accountability
- Company operating system established:
- Max (CEO) trusts you to own entire strategic workstreams independently
- own entire strategic workstreams
- Tools You'll Master
- Tools You'll Master
- Productivity: Notion, Raycast, Loom, Slack, Calendar managementAnalysis: Google Sheets (advanced), Excel, Airtable, SQL (nice to have)Design: Figma (basic), Pitch/Google Slides (advanced)AI: ChatGPT, Claude, Perplexity, Cursor (code-aware AI)Finance: Financial modeling, cap table management, investor CRMAutomation: Zapier, Make, no-code tools for workflow automation
- Productivity:
- Analysis:
- Design:
- Finance:
- Automation:
Responsibilities
- ❌ You prefer "strategic advisory" work over hands-on execution
- ❌ You've only worked in large, well-established companies (Series C+, enterprise)
- ❌ You need perfect information before making decisions
- ❌ You're looking for work-life balance over mission intensity
- ❌ You're uncomfortable with frequent context-switching and urgent pivots
- What Success Looks Like
- Series A deck and financial model polished and investor-ready
- Weekly CEO dashboard live (ARR, CAC, churn, team health, project status)
- First strategic project delivered (e.g., UK expansion pilot coordinated)
- Investor update process running smoothly (monthly cadence, clear metrics)
- 2–3 cross-functional projects shipped (expansion pilot, partnership launch, compliance setup)
- Process playbooks documented for fundraising, hiring, and expansion
- CEO has 30%+ more time for vision, product, and key hires
- Series A closed or in final stages
- International expansion launched in 1–2 new markets
- Company operating system established: clear rhythms, dashboards, and accountability
- Max (CEO) trusts you to own entire strategic workstreams independently
- Tools You'll Master
- Productivity: Notion, Raycast, Loom, Slack, Calendar management
- Analysis: Google Sheets (advanced), Excel, Airtable, SQL (nice to have)
- Design: Figma (basic), Pitch/Google Slides (advanced)
- AI: ChatGPT, Claude, Perplexity, Cursor (code-aware AI)
- Finance: Financial modeling, cap table management, investor CRM
- Automation: Zapier, Make, no-code tools for workflow automation
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