ElevenLabs - Executive Assistant
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Requirements
• Proven experience supporting senior leaders and their broader teams in a fast-moving environment, including coordinating with other EAs across the organisation • Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders • Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests • High emotional intelligence and discretion - trusted with sensitive information • Comfortable supporting not just an individual but a wider team at times - able to flex between high-priority senior leadership support and broader operational needs as the situation demands • Personable and easy to work with - someone who builds genuine relationships across the organisation and is trusted by the people around them • A natural reflex to reach for tooling and automation; fluency with AI tools such as Claude or ChatGPT and quick to adopt new systems • High personal standards - the kind of person who cares about the quality of their output and holds the bar • A valid passport and willingness to travel globally ~40% of the time • Location • This role is remote and can be executed globally. If you prefer, you can work from our offices in Bangalore, Dublin, London, New York, San Francisco, Tokyo, and Warsaw.
Responsibilities
• Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend. • Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy. • Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend. • Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies • Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and operational contexts • Coordinate seamlessly with internal stakeholders across teams, as well as external partners and senior leaders • Work closely with other EAs across the organisation to align schedules, share context, and keep cross-functional coordination running smoothly • Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping the right people aligned • Build structure, processes, and systems that scale with a fast-growing AI company • Identify opportunities to automate and streamline repetitive work, using AI tools and productivity tooling to improve quality and speed
Benefits
• Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible. • Innovative culture: • Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities. • Growth paths: • Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend. • Learning & development • Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy. • Annual company offsite: • Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend. • Co-working • ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook. • You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.
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