Assist World - Virtual Administrative Assistant
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Requirements
• Minimum 3–4 years of experience in a virtual assistant, administrative, or operations support role • Proven track record of managing high volumes of administrative tasks independently • Experience working remotely with US-based clients or businesses preferred • Software & Tools • Outlook — proficient in inbox management, folder structures, and calendar use (Required) • Google Drive — confident in file organisation and document management (Required) • QuickBooks — basic data entry and invoicing experience (Required; full bookkeeping not necessary) • Microsoft Office / Google Workspace — general proficiency (Required) • Highly organised with strong attention to detail • Excellent written communication skills in English • Comfortable working autonomously with minimal supervision • Adaptable and willing to take on new tasks as the business grows • Discretion and professionalism when handling sensitive business information • Experience supporting a business owner in a startup or early-stage company • Familiarity with basic bookkeeping concepts and financial record-keeping • Experience creating simple marketing materials or flyers • Background in real estate, title or legal admin (not required) • $700 - $800 a month
Responsibilities
• Email & Inbox Management • Monitor, sort, and organise a high-volume Outlook inbox • Set up and maintain folder structures and inbox rules • Flag priority emails and action items for the business owner's attention • Draft or respond to routine correspondence as directed • Administrative & Data Entry • Perform accurate data entry across business systems • Organise and rename digital files uploaded to Google Drive • Ensure documents are correctly filed and easy to locate • Assist with scanning, uploading, and categorising receipts and financial documents • QuickBooks Support • Create and send invoices based on provided information • Record payments following step-by-step instructions from the business owner • Support basic data entry in QuickBooks across two business entities • Scheduling & Calendar (Growth Area) • Assist with scheduling meetings and managing appointments as the role evolves • Coordinate calendars and send meeting invites as required • Support business development activity by helping organise outreach and follow-ups • General Operations Support • Create simple flyers or documents as requested • Assist with ad hoc admin tasks and projects as they arise • Proactively identify ways to streamline and improve day-to-day operations
Benefits
• $50 birthday bonus • $200 testimonial bonus • $500 entry monthly raffle • NO TRACKER. NO PROBLEM • We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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