gess - Finance Supervisor (Account Payable & Treasury)

• Supervise and provide support to AP team members to ensure smooth day-to-day operation of AP function. • Be the backup staff in the absence of other AP team members. • Being the leader of the AP team, provide support to resolve process and technical issues within the AP function. • Prepare reports and analysis of all AP and treasury related functions. • Report to school management for all AP and treasury related issues and highlights • Ensure low volume of urgent payments and zero overdue invoices. • Treasury Functions • In charge of all treasury related functions of finance team. • Coordinate with banks, financial institutions and payment gateway service providers for all bank related matters. • Ensure the formalities for bank account open/closures, implementation of new payment gateways and migration of payment portals etc. are done properly. • Coordinate and ensure all formalities for changes in authorized signatories are prepared properly according to the signing mandate approved by BOG. • Monitor and ensure the formalities for renewals/withdrawal/payment of Bank Loan/Hedging/FD are carried out within timeframe. • Oversee and arrange approvals for purchase, disposal and tracking of investment in financial assets. • Ensure weekly and monthly treasury report are updated correctly within timeline. • Prepare monthly cash flow forecast with accuracy within the required timeline. • Ensure the usage of Corporate Card are in line with school policy. • Monitor bank balances, propose bank transfers, FD renewal / maturity whenever necessary. • Oversee the entire cash transactions and controls of school, including but not limited to petty cash, donations, kiosk machines, school shop cash collections, etc. • Other tasks, duties or projects assigned from time to time. • System Related Projects, Streamline Business Processes and Ad-hoc Assignments • Be a key partner of the Finance team for system migrations or any other IT related projects • Use digitization tools to automate internal workflow and processes. • Involve / in charge of changes / improvement in process, and other tasks, duties or projects as assigned from time to time. • Team leader for designing and implementing new accounting systems and parents’ portal. • Assessing, evaluating and implementing payment gateway solutions. • Other Finance Operation • Assist fund-raising activities by coordinating with relevant departments to track funds, monitor disbursement of donations and keep proper accounting records. • Update financial reports for fund raising events, CARE Committee, Student and Parents Committees. • Assist all school events for collection and payments. • GL function and audit • Prepare relevant journals to ensure month-end, year-end closings and annual audit tasks are completed within timelines. • Liaise with external auditor for audit related tasks, including but not limited to preparation of audit schedules, follow up audit issues and prepare supporting documents required by the auditor. • In charge of month end closing for the allocated functions, prepare/ review related journals, Debit Note, Credit Note. • Follow up bank reconciliation open items and carry out adjustments. • Prepare monthly schedules and financial reports required from time to time. • Coordinate with relevant team members to follow up the open items identified in the monthly schedule. • Track all transactions of FA and record into the accounting system. • Reconcile the GL ledger and FA ledger on monthly basis. • Track FA additions and keep proper record for the actual utilization of FA budget. • Calculate monthly depreciation and check reasonableness before posting into GL. • Monitor FA tagging with other stake holders across the School. • Monitor FA obsolescence and disposals, and propose FA written off / impairment information for management’s approval. • Facilitate the FA sighting exercise. • Prepare FA schedules on monthly basis and keep proper records of all FA transactions. • All tax related matters • Prepare/review quarterly GST filing calculation and reconciliation. • Prepare / review withholding tax calculation and provide technical advice / support to AP officer. • Assist establishing the control process for all tax compliance aspects. • Communicate with IRAS, internal and external parties for tax related matters. • Perform tax filings on IRAS websites. • Assist to follow up, communicate and resolve tax matters with IRAS. • Identity potential tax risks proactively and propose solutions. • Involve in the assigned IT related projects for Finance and Procurement Team. • Implement new processes and policies in new systems if required. • Design new forms for internal application/approval and other reports using excel, Jotform, Microsoft Form and any other applicable software. • Other tasks, duties or projects as assigned by Director of Finance from time to time. • Check and reply emails sent to generic email address. • Despatch finance documents/cheques & cash in/withdrawal of cash. • Open letters when on duty. • Depending on any potential changes, the Supervisor may be assigned with any ad-hoc tasks from time to time.