istaridigital.ai - Istari Digital - Executive Assistant to the C-suite
Upload My Resume
Drop here or click to browse · Tap to choose · PDF, DOCX, DOC, RTF, TXT
Requirements
• Experienced: You've supported a senior executive — ideally a C-level leader — for an extended period, following them through high-pressure environments and multiple roles or organizations • Discreet: You understand that the work you do is sometimes inherently confidential and you treat it that way, always • Proactive: You anticipate needs before they're expressed. You're two steps ahead. • Adaptable: You thrive in ambiguity and flux. No two weeks look the same, and that energizes rather than frustrates you • Relationship-forward: Stakeholders - both internal and external - enjoy working with you. You understand that being liked and trusted is how you get things done • Composed during travel: When the C-suite executives are on the road, you're in operational mode — monitoring, adjusting, and problem-solving in real time • 7+ years of experience supporting a C-level or senior executive, with demonstrated longevity in those roles • Background in a high-tempo environment: defense, government, consulting, financial services, or enterprise technology preferred • Exceptional written and verbal communication skills • Strong command of productivity and calendar tools (Google Workspace, or equivalent) • Proven ability to handle sensitive information with complete discretion • Comfortable operating remotely and independently without close supervision • East Coast or Central U.S. time zone required • Highly Preferred • A “tech forward” approach to operating. Understanding and leveraging AI tools to automate tasks and build efficiencies in your role.
Responsibilities
• Calendar & Schedule Ownership • Serve as the sole owner of ELT calendars — nothing gets on it without going through you • Proactively manage scheduling conflicts, protect deep-work time, and ensure every meeting has a clear purpose • Coordinate across internal leaders and external stakeholders to make scheduling a seamless, positive experience for all parties • Travel Coordination • Plan and manage complex, multi-stop domestic and international travel itineraries • Anticipate trip objectives and proactively fill travel windows with productive meetings, site visits, or engagements — getting maximum value from every trip • Monitor and adapt logistics in real time when plans change (and they will) • Communications & Correspondence • Maintain broad visibility into ELT email and communications to ensure nothing critical falls through the cracks • Draft and manage correspondence on behalf of the ELT with appropriate discretion and voice • Act as a warm, professional point of contact for government officials, partners, board members, and external stakeholders • Operational Support • Coordinate meetings across the leadership team by managing calendars as a soft-power resource — a key tool for organizational prioritization • Support planning for company-wide and off-site events • Maintain awareness of ongoing projects, NDAs, and sensitive initiatives • Occasionally assist with personal scheduling needs, including family travel coordination
Benefits
• This is a rare opportunity to work closely with a nationally recognized leader at the intersection of technology, defense, and public-sector innovation. You'll have a front-row seat to high-stakes decisions, international engagements, and a mission-driven organization that is genuinely doing important work. • The right person in this role will find it deeply rewarding — and will be valued accordingly.
No credit card. Takes 10 seconds.