Mistral AI - Executive Assistant to VP of Engineering (Contractor)

• To provide administrative support to the VP of Engineering and other senior executives within Mistral AI's engineering department in Paris on a contractual basis. This includes managing schedules, organizing meetings, coordinating travel arrangements for company representatives, handling correspondence (emails, phone calls), drafting memos/reports as needed with the approval of senior management and ensuring all communication is professional and timely. • To assist in preparing materials required by executives such as presentations or reports on engineering projects underway within Mistral AI's operations; however, this does not include creating content but rather organizing existing information provided to the executive team for review. • As a contractor with access to sensitive company data and proprietary technology related to our artificial intelligence tools in development, it is imperative that all work conducted by Mistral AI's Executive Assistant adhere strictly to confidentiality agreements and non-disclosure policies as outlined within the employment terms. • To maintain a high level of discretion when handling company information outside working hours or during personal time, ensuring no unauthorized sharing occurs that could compromise Mistral AI's competitive advantage in artificial intelligence technology development and market positioning. • As part of the contractor role at Mistral AI, it is expected to participate actively within our corporate culture by attending company events when invited or required for business purposes; however, this does not include any form of socializing outside work hours unless explicitly stated in a formal invitation. • To provide support during emergencies and critical situations that may arise involving the VP of Engineering's responsibilities within Mistral AI by acting as an intermediary between them and other departments or external parties, ensuring smooth communication flow without directly engaging with sensitive matters beyond their scope. • To maintain a professional appearance at all times while on company premises to reflect the standards of our corporate culture; this includes adhering to dress code policies as specified in Mistral AI's employee handbook and any additional guidelines provided by senior management for contractors during business hours or events. • To assist with organizing, scheduling, and managing administrative tasks related to the VP of Engineering’s office space within our Paris headquarters; this includes coordinating furniture arrangements as needed but does not extend beyond setting up a conducive work environment that supports productivity for both parties involved in their shared responsibilities. • To provide support during Mistral AI's annual review process by preparing and organizing documents, scheduling meetings with the VP of Engineering to discuss performance feedback, but this does not include providing direct evaluations or making hiring decisions as these are reserved for senior