charitywater - Program Finance Contractor (Part-Time, Remote - African Continent or Global)
Requirements
• Demonstrated experience in grants management, financial analysis, audit, and compliance, ideally within a foundation, NGO, or international development context • Proven experience reviewing compliance documentation and developing or advising on appropriate follow-up actions • Experience managing or supporting audit processes, including tracking findings, recommending corrective actions, and ensuring timely follow-up • Experience supporting misconduct or fraud-related processes from a financial perspective, including documentation review, risk analysis, and recovery tracking • Strong foundation in financial accounting, with the ability to interpret financial statements, ledgers, and audit trails • Proficiency with Salesforce (or comparable grants management/CRM systems), including data entry, record management, and reporting • Exceptional attention to detail, with strong organizational and documentation skills • Experience working cross-culturally, with sensitivity to diverse partner contexts and communication styles • Ability to work independently, manage multiple priorities, and meet deadlines in a remote environment • Ability to maintain a solid internet connection throughout the engagement. • Prior experience working with partners or grantees in Africa and Asia, with a strong understanding of the operational and compliance challenges in these contexts • A professional background in accounting, audit, risk management, or compliance, such as a CPA, CIA, or equivalent qualification • Experience with fiduciary risk frameworks or partner capacity assessment in an international development context
Responsibilities
• 1) Grants Audit Management • charity: water conducts scheduled project financial audits with partners as a core mechanism for financial accountability, operational integrity, and effective use of funds. (Expectation to support up to 12 active audits at any given time) • Serve as the primary charity: water point of contact for partner external audits, managing the end-to-end audit process and following up on partner progress to ensure timelines are met • Manage the partner audits email inbox, responding to and triaging communications in a timely manner • When applicable, facilitate the external auditor search process, including contracting and payment • Review draft and final audit reports upon submission and provide notes/feedback to the respective Program Finance team member prior to closing out each audit • Upon audit completion, update the audit findings log sheet and regularly maintain the Program Finance external audit tracker to reflect current audit statuses • Coordinate all communications with partners and hired audit firms, including calls and emails, and ensure proper filing of all related reports and documentation. • 2) Compliance Review • charity: water reviews partner compliance and governance documents at each proposal cycle, assessing key financial, operational, and safeguarding materials against internal standards. (May cover up to 53 active partnerships across two review cycles per year, with each review covering 20-33 partnerships.) • Complete and store compliance evaluations for all charity: water active partnerships within a given grant cycle • Manage and regularly update the internal compliance tracker to reflect current document statuses • Monitor partner submission deadlines and ensure all partners have submitted required compliance documents on time • Conduct all compliance evaluations and approve them by set deadlines, prior to partner grant start dates • Follow up with partners on any missing or incomplete documentation • Provide a comprehensive compliance update to the respective Program Finance team member upon completion of each compliance cycle • 3) Misconduct and Risk Management • charity: water requires partners to proactively report suspected misconduct - while partners conduct their own investigations, charity: water maintains collaborative oversight throughout the process, ensuring due diligence, transparency, and timely risk management at every stage. • Case intake and coordination - Initiate case setup, maintain all relevant records and systems, and coordinate the Grant Team to ensure timely progression throughout the lifecycle. • Documentation review and analysis - Analyze partner-submitted documentation to assess adherence to internal controls and determine the scope and impact of reported issues. • Risk assessment and action plan drafting - Compile partner data to support risk evaluations; draft risk assessments, proposed follow-up levels, and action plans for Grant Team review and approval. • Case documentation and reporting - Draft and maintain all case documentation - including incident reports, progress updates, and investigation conclusions • Internal and external communications - Draft suggested partner responses, formal letters, and other correspondence at each stage of the case; prepare summaries, case updates, and supporting inputs for internal review and approval processes. • Financial closure and follow-up - Support final documentation of investigation conclusions, recovery outcomes, and active remediation tracking. • Technical guidance - Provide guidance to strengthen the misconduct management process based on best practices and sector benchmarks.
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