The Economist Group - Administration Assistant
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Requirements
• Experience as an Admin Assistant or other admin role • Exceptional written and verbal communication skills • Experience managing highly sensitive information with discretion and professionalism • Strong ability to work well under pressure in a fast-paced environment with a positive attitude • Capacity to work autonomously as well as collaboratively in a team environment • Team player with a positive, can-do attitude and the ability to work independently, show initiative, and think one step ahead • Excellent organisational, multitasking, and prioritisation abilities, with a keen eye for detail and accuracy in all aspects of work • Highly organised; a strategic planner able to create, implement and improve organisational systems with demonstrated project management skills • Working Arrangements • The majority of our roles operate on a hybrid working pattern, with 3+ days office attendance required. • AI usage for your application • We are an innovative organisation that encourages the use of technology. We recognise that candidates may utilise AI tools to support with their job application process. However, it is essential that all information you provide truthfully and accurately reflects your own experience, skills, and qualifications.
Responsibilities
• Stakeholder Engagement: Serve as a primary point of contact for internal and external stakeholders. Use in-depth knowledge of the Group’s businesses and contacts to deal efficiently with or refer enquiries. • Stakeholder Engagement: • Invoice & Expense Management: Code and process invoices and expenses for various business groups including trademarks, marketing and group management. Manage expenses through PeopleSoft, process invoices, support NatWest-related administration and provide payment confirmations where required. • Invoice & Expense Management: • Meeting & Event Coordination: Support the Executive Assistants with high-level internal and external meetings, including refreshments, organising technical support, meeting supplies and guest management. Coordinate wider Group meetings, town halls, new joiner meetings, TEG Conversations and leadership community events. Provide scheduling support for senior stakeholders. • Meeting & Event Coordination • Board Support: Provide administrative support for Board Meetings, Charity Board meetings and the Annual General Meeting. Assist with shareholder correspondence, shareholder letters, annual report activities and the production and distribution of bound copies. • Board Support: • Travel Assistance: Coordinate travel bookings, visa applications and support for the Group travel programme, including new user set-up, account maintenance and general travel enquiries. • Travel Assistance: • Corporate Responsibility & Charitable Trust Administration: Support The Economist Charitable Trust and related initiatives, including donation time matching processes, payment confirmations, volunteering programmes, Project Grants, Give As You Earn schemes and retiree engagement programmes. • Corporate Responsibility & Charitable Trust Administration: • Event Planning & Office Engagement: Provide support for office events, seasonal celebrations and employee engagement initiatives. Coordinate venues, restaurant and catering suppliers, affinity group activities, social committee events, Christmas gifting and other internal events. • Event Planning & Office Engagement: • Office Operations & Procurement: Manage office ordering and supplies, including catering requirements and supplier relationships. Support office operational initiatives and facilities coordination. • Office Operations & Procurement: • Publishing & Communications Support: Assist with the administration and distribution of Cover Books, UK Covers, Economist Diaries, Annual Report materials and internal communications activities. • Publishing & Communications Support: • Planning & Administrative Support: Maintain yearly calendars, support Career Framework administration, manage records and documentation, maintain holiday planning and emergency contact systems, and ensure information is kept accurate and up to date. • Planning & Administrative Support: • Special Projects: Undertake special projects and ad hoc assignments as directed by the Senior Executive Assistant and wider Executive Assistant team, supporting continuous improvement and operational efficiency across the business. • Special Projects:
Benefits
• Our benefits package is designed to support your wellbeing, growth, and work-life balance. It includes a highly competitive pension or 401(k) plan, private health insurance, and 24/7 access to counselling and wellbeing resources through our Employee Assistance Program. • We also offer a range of lifestyle benefits, including our Work From Anywhere program, which allows you to work from any location where you have the legal right to do so for up to 25 days per year. In addition, we provide generous annual and parental leave, as well as dedicated days off for volunteering and even for moving home. • You will also be given free access to all The Economist content, including an online subscription, our range of apps, podcasts and more.
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