KoBold Metals - Executive Assistant - East Coast Based
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Requirements
• You're the kind of person who builds the system before anyone asks you to. You read a process and immediately start thinking about how to track it, who needs a reminder, and what could go wrong at step three. You've supported executives long enough to know what they need before they ask, and you've worked in environments fast-paced enough that "figure it out" is just Tuesday. • You communicate with precision—short, clear, no fluff—because you know everyone around you is busy. You're a natural relationship-builder who earns trust quickly and protects it fiercely. You treat sensitive information like it was your own. • You bring positive energy to every collaboration and have a natural ability to motivate and enthuse the people around you, even when the work is demanding or the timeline is tight. You have a sunny disposition that's genuinely yours—you bring good energy because that's just who you are, not because everything is always perfect. You understand that you're often the messenger in the middle, and you don't take a curt Slack reply personally—you know it's not about you. • You also care about doing things the right way. The Ethics Share work isn't just a logistics task to you—it's a program that matters, and you'll bring the same care to a slide deck review that you bring to booking a last-minute international flight. • Based in the Eastern Time Zone • 7+ years supporting senior executives, ideally two or more simultaneously, in a fast-moving environment • Exceptional organizational and project management skills—you've owned multi-step workflows with multiple stakeholders before • Flawless attention to detail; you're the person who catches the typo in the deck title • Comfortable in real-time communication tools (Slack preferred) and quick to learn new systems • Already experimenting with AI, or excited to learn • Professional, discreet, and unflappable under pressure • Available evenings and weekends when the situation calls for it • Team player who will pitch in beyond your immediate scope when needed • Preferred • Experience in a high-growth startup or technology company • Familiarity with coordinating company-wide programs or all-hands events • Comfort working across time zones with global teams • KoBold Metals is an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunities for people of any race, color, ancestry, religion, sex, gender identity, sexual orientation, marital status, national origin, age, citizenship, disability, or veteran status.
Responsibilities
• Executive Support • Own complex, frequently shifting calendars for two C-level executives • Coordinate meetings across time zones; manage last-minute changes without losing composure • Arrange domestic and international travel—flights, hotels, ground transport—and handle changes quickly • Prepare agendas and briefing materials so executives walk into every meeting ready • Take notes and track follow-ups when requested • Handle expense reports, approvals, and administrative tasks with speed and accuracy • Triage inbound requests and route communications through Slack and other tools • Ethics Share Coordination • Partner with internal stakeholders to identify and develop timely Ethics Share topics aligned to KoBold's company pillars • Manage a multi-step review and approval process involving presenters, leadership, and founders • Coordinate scheduling, slide preparation, and content review across multiple stakeholders • Ensure final presentations are polished, approved, and ready for company-wide all-hands delivery
No credit card. Takes 10 seconds.