octoenergy - Octopus Energy Group - Executive Assistant - 12 Month FTC (Maternity Cover)
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Responsibilities
• Act as the primary point of contact among executives, employees and clients • Extensive calendar management, coordinating meetings across various time zones • Arrange travel and accommodation, sometimes at short notice with last minute changes • Inbox management, helping monitor and respond to important emails • Be a second pair of eyes and ears on the ground - you'll be their right hand person • Work alongside the Strategy Team and UK Operations Leadership Team. Helping the teams where possible - e.g. ordering business cards, booking cars and restaurants • Organising ad hoc Octopus Energy Group Board meetings and events. This involves interacting with the OEG Board members and their EA’s • Prepare briefing notes ahead of external meetings and events • Provide cross-functional support in e.g. marketing, onboarding, recruitment, and accounting when needed. • Provide administrative support for corporate tickets, summit registrations, and event passes • Organise team social events, booking venues, and scheduling activities - you'll be an integral part of the team • Assist in organising, hosting, and running both internal and external events • Meet and greet guests in our London office, being a friendly face for all visitors • Coordinate catering and hospitality for client workshops, office visits, and partner meetings • Manage and track expense submissions • Work alongside the EA team, being a team player and offering support and advice when needed • Calm under pressure • Thrive in a fast paced environment, comfortable with ambiguity and autonomy • Friendly and approachable, no task is too big or small • Able to put yourself in others’ shoes • Solutions driven; you anticipate needs and remove blockers before they arise • Exceptionally organised with efficient time management, with the ability to prioritise effectively • Experience with Google Suite is essential for this role to hit the ground running • At least 2 years’ experience supporting a c-suite executive
Benefits
• 🎉 Octopus Energy Group is a unique culture. An organisation where people learn, decide, and build quicker. Where people work with autonomy, alongside a wide range of amazing co-owners, on projects that break new ground. We want your hard work to be rewarded with perks you actually care about! We were recently named the UK's top company to work for, and we ranked in the top ten in the Sunday Times Best Places to Work 2024. Our Group CEO, Greg has recorded a podcast about our culture and how we empower our people. We’ve also been placed in the top 10 companies for senior leadership • 🎁 Visit our UK perks hub - Octopus Employee Benefits • If this sounds like you then we'd love to hear from you. 🚀 • P.S. Our process usually takes up to 4 weeks, but we’ll always do our best to flex around what works for you. Along the way, you’ll chat with our recruitment team and your Recruiter will help you throughout different stages. Got any burning questions before then? Drop us a message at [email protected] and we’d love to help! • Are you ready for a career with us? We want to ensure you have all the tools and environment you need to unleash your potential. Need any specific accommodations? Whether you require specific accommodations or have a unique preference, let us know, and we'll do what we can to customise your interview process for comfort and maximum magic!
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