Scale Army Careers - Senior Executive Assistant
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Requirements
• In this section, we’ll gather insights into your technical experience and availability. Please answer the questions based on your expertise and provide your compensation expectations. This will help us assess your fit for the role and ensure we are aligned on expectations. • How many years of experience do you have as an Executive Assistant, particularly in calendar and email management for C-level executives? • 1 year - 3 years • 4 years - 6 years • 7 years - 9 years • 10 years - 15+ years • How do you use AI in your work? • Briefly share the tools you use, key use cases, any experience with automation, and how AI has improved your efficiency or output. • Do you have experience coordinating personal tasks for an executive (e.g., travel, appointments, personal projects)? • How do you prioritize and manage a CEO’s calendar when handling multiple, competing tasks or meetings? • How do you handle communication on behalf of the CEO, especially when liaising with internal and external stakeholders? • Can you describe a time when you had to handle a challenging scheduling conflict or task for an executive? How did you resolve it? • Have you managed complex projects across multiple teams? How do you ensure deadlines are met and resources are allocated appropriately? • What's your expected monthly compensation in USD for a 40h/week (full-time) role? • Your provided rate will be shared with clients. Changing it later may disqualify you. The job description contains the role's budget. • What's your expected monthly compensation in USD for a 20h/week (part-time) role? • What country will you be working from? • Are you available to work 9 AM - 5 PM EST? • Which of the following tools do you excel at? Select all that apply to showcase your expertise! • Select all that apply to showcase your PROVEN expertise. Please answer honestly — we’ll assess skills during the interview process. • Work Management & Collaboration Tools • Select the tools you are comfortable using to manage projects, assign tasks, or track progress. • Google Workspace (Chat & Meet) • Choose the CRM platforms you’re familiar with for managing contacts, tracking sales, and organizing customer data. • Design, Marketing & Content Tools • Select the tools you’ve used to design, create content, or run marketing campaigns. • ActiveCampaign/Brevo/Kalviyo/MailChimp • Adobe After Effects • Adobe Illustrator • Adobe Photoshop • Adobe Premiere Pro • Buffer / Hootsuite • Google Analytics (GA4) • Meta Ads Manager • Meta Business Suite (Facebook/Instagram Ads Manager) • Programming Languages & Tools • Select the programming languages and frameworks you’re skilled in for building and enhancing web applications. • AWS / Azure / Google Cloud Platform (GCP) • Google Cloud Platform (GCP) • Python (Django / Flask) • Let’s get to know you! We need you to submit a short video as the first step in our screening and verification process. It’s a great way for us to see your personality, communication style, and why you’re a strong fit for the role. • Submit video here. • Did you submit your video using the same email you are entering in this application form?
Responsibilities
• Calendar & Email Management • Manage the CEO’s calendar, scheduling meetings, handling conflicts, and ensuring time is allocated appropriately for key activities. • Oversee and maintain the CEO’s email inbox, prioritizing important communications and drafting responses when necessary. • Project Coordination & Execution • Oversee cross-functional projects, ensuring deadlines are met and resources are properly allocated. • Keep the CEO informed of project timelines and developments, ensuring alignment across departments. • Internal & External Communication • Draft and send important communications on behalf of the CEO, such as email responses, meeting agendas, and follow-up emails. • Act as a liaison between the CEO and internal/external stakeholders, ensuring smooth communication. • Personal Assistance • Manage personal tasks for the CEO, including travel arrangements, appointments, and personal projects. • Team Coordination & Support • Serve as the point of contact between the CEO and internal teams, ensuring alignment and workflow efficiency. • Provide assistance to other team members and ensure necessary resources are available. • Meeting & Travel Management • Organize, coordinate, and prepare materials for meetings and conferences the CEO is attending. • Make travel arrangements and handle logistics for the CEO’s business trips.
Benefits
• $1.6K – $2.1K per month • Final compensation is set after evaluating experience and location. • Upload your resume here to autofill key application fields. • Drop your resume here! • Parsing your resume. Autofilling key fields... • Please enter your full legal name as it appears on official documents. • The email you provide must be the same one you use to send your video. • Please share your phone number with the country code (e.g., +27 for South Africa, +20 for Egypt, +52 for Mexico). If it works for both WhatsApp and calls, even better. • Boost your chances! Please submit your resume in English and PDF format; otherwise, it will not be considered. Make sure it includes all tools you’ve mastered and fields you’ve worked in. • English and PDF format; • tools • or drag and drop here • 1 year - 3 years • 4 years - 6 years • 7 years - 9 years • 10 years - 15+ years • Briefly share the tools you use, key use cases, any experience with automation, and how AI has improved your efficiency or output. • How do you prioritize and manage a CEO’s calendar when handling multiple, competing tasks or meetings? • How do you handle communication on behalf of the CEO, especially when liaising with internal and external stakeholders? • Can you describe a time when you had to handle a challenging scheduling conflict or task for an executive? How did you resolve it? • Have you managed complex projects across multiple teams? How do you ensure deadlines are met and resources are allocated appropriately? • Your provided rate will be shared with clients. Changing it later may disqualify you. The job description contains the role's budget. • Select the tools you are comfortable using to manage projects, assign tasks, or track progress. • Google Workspace (Chat & Meet) • Choose the CRM platforms you’re familiar with for managing contacts, tracking sales, and organizing customer data. • Select the tools you’ve used to design, create content, or run marketing campaigns. • ActiveCampaign/Brevo/Kalviyo/MailChimp • Adobe After Effects • Adobe Illustrator • Adobe Photoshop • Adobe Premiere Pro • Buffer / Hootsuite • Google Analytics (GA4) • Meta Ads Manager • Meta Business Suite (Facebook/Instagram Ads Manager) • Select the programming languages and frameworks you’re skilled in for building and enhancing web applications. • AWS / Azure / Google Cloud Platform (GCP) • Google Cloud Platform (GCP) • Python (Django / Flask)
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