legora - Executive Assistant
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Requirements
• A proactive, problem-solving mindset - you act before issues arise and take full ownership. • Experience from a technology and/or scale-up start-up environment • Deep attention to detail and a love of structure - you make things faster, smoother, clearer. • Strong communication skills, confident in handling sensitive or high-stakes communication. • High discretion and maturity - you know how to navigate different stakeholders and build trust. • Comfort with tools like Google Workspace, Slack and Notion - and a quick learner when new systems come in. • A genuine desire to support others and make the team better - you take pride in the work behind the scenes.
Responsibilities
• Manage complex support across multiple leaders: Own calendar, travel logistics, and email for Executive and several VPs. You won't just manage their time; you will design it to reflect shifting priorities and strategic focus, using AI to optimize their productivity and your own workflow. • Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and followed up • Lead planning and execution of key team moments - including recurring meetings, offsites, workshops and informal gatherings. • Triage inbound requests, protect focus time and help communication flow smoothly across the team. • Partnering closely with one or more stakeholders leads to flag blockers, support decision-making and help the team stay one step ahead. • Provide operational support to keep projects, initiatives and team collaboration on track. • Take initiative to improve the way the team operates - spotting friction points and building better systems. • Review expense reports of those you support and their direct reports • Book travel for those you support as needed using our travel management system
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