Prompt - Payroll Associate (B2B SaaS)
Requirements
• Required: 5+ years of dedicated, end-to-end payroll processing experience (7+ years strongly preferred). • Deep, proven expertise in managing multi-state payroll, payroll tax compliance, and entity registrations across multiple jurisdictions. • Advanced, hands-on administrative proficiency with modern payroll software, with a strong preference for Rippling. • Experience operating as the sole or primary payroll owner for an organization and its subsidiaries. • Organization & Attention to Detail: Exceptional organizational skills with the absolute ability to manage multiple tasks, prioritize effectively, and meet strict payroll deadlines. • Technical Proficiency: Comfortable managing and navigating payroll software systems and tools, with strong Google Sheets skills for data reporting and analysis. • Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally and discreetly with employees at all levels of the organization. • Problem-Solving: A proactive, resourceful mindset with the ability to troubleshoot and resolve system or data issues independently. • Confidentiality: A strict commitment to handling highly sensitive financial and employee information with utmost discretion and integrity.
Responsibilities
• End-to-End Payroll Processing: Own and manage the flawless execution of all regular and off-cycle payroll runs for Prompt and all of its subsidiaries, ensuring 100% accuracy and timely distribution. • Payroll Registrations & Compliance: Actively manage, establish, and maintain payroll tax registrations across all federal, state, and local jurisdictions. • System Administration: Serve as the hands-on primary administrator for our payroll software (Rippling), maintaining backend configuration and ensuring system data matches financial realities. • Data Integrity & Auditing: Input, audit, and maintain precise employee payroll data (including hours, deductions, bonuses, garnishments, and tax withholdings) across all systems. • Payroll Inquiry Management: Monitor the payroll inbox to directly troubleshoot and resolve employee inquiries strictly regarding paychecks, taxes, direct deposits, and deductions. • Reporting & Auditing: Generate standard and ad-hoc payroll reports to support accounting reconciliation and leadership compliance reviews. • Record Keeping: Securely organize and maintain highly confidential payroll documents, records, and files in strict compliance with retention laws. • Collaboration: A team player who works effectively across internal departments and alongside external vendors.
Benefits
• BIG Challenges: Here at Prompt, we are solving complex and unique problems that have plagued the healthcare industry since the dawn of time. • Talented People: Prompt didn't happen by chance; it's a team of incredibly talented and proven individuals who all made their mark before joining forces to build the greatest software on the planet for rehab therapists. • Healthy Approach: This isn't an investment bank—we work long hours when it's needed, but at Prompt you own your workload and the entire organization takes a liking to smart work (over hard work). • Positive Impact: Prompt helps outpatient rehab organizations treat more patients and deliver better care with less environmental waste. That means less surgery and less narcotic-based pain treatment, all while turning a paper-heavy industry digital. We aren't enthralled with patting ourselves on the back everyday, but it does feel good :). • Competitive salaries • Remote/hybrid environment • Potential equity compensation for outstanding performance • Company-wide sponsored lunches • Company paid disability and life insurance benefits • Company paid family and medical leave • Medical, dental, and vision insurance benefits • Discounted pet insurance • Complimentary subscription to digital fitness classes and wellness content • Recovery suite at HQ – includes a cold plunge, sauna, and shower • Here at Prompt, we are committed to fostering a fair and respectful work environment. As part of this commitment, it is our policy not to hire individuals from Prompt Customers unless they have obtained their current employer's explicit consent. We believe in upholding strong professional relationships and respecting the agreements and commitments our customers have with their employees. We appreciate your understanding and cooperation regarding this policy. If you have any questions or concerns, please don't hesitate to reach out to our People Department.
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