teecom - Project Accounting Coordinator
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Requirements
• Education: Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. • Experience: 3-5 years of experience in accounting, project accounting, contract administration, billing, or a related role preferred. • Preferred: Experience with ERP or project accounting systems; Deltek Vantagepoint experience preferred. Experience supporting architecture, engineering, consulting, or other professional services environments is a plus. • Demonstrated understanding of project-based accounting, billing concepts, contract administration, and project financial data. • Strong attention to detail, organization, prioritization, and follow-through across multiple projects and requests. • Strong written and verbal communication skills, with the ability to document information clearly and collaborate effectively across teams. • Proficiency in Microsoft Excel, Microsoft Office applications, and project accounting or ERP systems; comfort learning new tools and applications as needed. • Certifications preferred but not required: • Relevant accounting, finance, or project accounting coursework or certifications are a plus • ## Physical Demands • These physical demands represent what is required to perform the essential functions of this job.Reasonable accommodations will be provided as needed. • Prolonged desk work using a computer, keyboard, mouse, and telephone. • Regular reading, writing, and communication in virtual and in-person settings. • Ability to review detailed contracts, project documentation, and financial records for extended periods. • ## Work Environment • These work environment characteristics represent the conditions encountered while performing essential job functions.Reasonable accommodations will be provided as needed. • Work is performed in a remote or office environment using standard office equipment. • Work requires regular collaboration across Finance, Project Delivery, and other internal departments in a fast-paced professional services environment. • TEECOM offers a comprehensive benefits package to support employees and their families, including medical, dental, and vision insurance for employees and their dependents, basic and voluntary life insurance, short-term and long-term disability coverage, a 401(k) plan with profit-sharing contributions, paid parental leave, lifestyle and legal benefits, pet benefits, and performance-based bonuses. Full-time exempt team members also enjoy flexible time off, and all employees receive nine scheduled paid holidays. • Your level will be evaluated and determined during the interview process. • We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas. • NOTICE TO THIRD PARTY AGENCIES: Please note that TEECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, TEECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, TEECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of TEECOM. • We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Responsibilities
• Annual and Quarterly • Support ongoing improvements to contract administration, project setup, and billing support processes. • Participate in documentation updates and process refinement for project accounting procedures. • Support audit and review preparation by helping ensure project documentation is complete, accurate, and accessible. • Contribute to cross-functional initiatives that improve project data integrity, reporting, or workflow efficiency. • Monthly and Biweekly • Assist with reporting related to project setup, billing status, backlog, contract value, and other project accounting metrics. • Review project records and supporting documentation to confirm completeness and accuracy. • Support billing preparation by validating setup details and contract terms tied to invoicing. • Help maintain project records for amendments, change orders, phase additions, and closeout activities. • Weekly and Daily • Manage the contract intake and contract administration workflow. • Review contracts, work authorizations, and amendments for key financial and administrative terms. • Set up new projects in Vantagepoint based on executed contracts, approvals, and internal requirements. • Maintain project data including client information, contract value, compensation type, billing terms, project manager assignments, phases, labor categories, and other required setup fields. • Communicate with Finance, Project Managers, and other internal teams regarding missing information, setup questions, and project record changes. • Perform routine quality checks to confirm project data is complete, accurate, and up to date. • Obtain certificates of insurance through TEECOM’s insurance broker as requested by clients. • Participate in weekly Finance team meetings. • Flag unclear, incomplete, or non-standard contract terms for follow-up with Finance, Operations, or Project Managers. • Support project closeout activities, including final bill review, outstanding balance follow-up, and inactive project cleanup. • Assist with other project accounting and finance-related tasks as assigned. • Support special projects related to process improvement, documentation, reporting, or system cleanup. • Provide cross-functional support on project setup and maintenance requests as priorities shift. • Supervisory: None. This role does not have direct reports and is primarily focused on project accounting coordination, contract administration, and project setup support. • Mentorship: Provides informal support and guidance to team members and project stakeholders on project setup requirements, documentation expectations, and project accounting processes. • Training: Receives mentorship from the Accounting Manager and develops through hands-on learning, process documentation, system training, and continued exposure to TEECOM’s project accounting workflows.
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