Maximus Health, Inc. - Executive Assistant to CEO & COO

• Calendar & Schedule Management • Manage complex, shifting calendars for both the CEO and COO, proactively resolving conflicts and protecting focus time • Serve as the gatekeeper for executive time, using sound judgment to prioritize meeting requests, scheduling inquiries, and ad-hoc asks • Coordinate across time zones (US, Canada, Latin America) to schedule internal and external meetings • Meeting Preparation • Meeting Preparation • Prepare agendas, supporting documents, and briefing materials for leadership meetings, board meetings, and investor calls • Vendor Coordination & Procurement • Serve as the primary point of contact for our IT vendor and other operational vendors • Research new vendors and tools as needed, preparing recommendations with pricing and capability comparisons • Travel Coordination & Expense Management • Plan and book travel for leadership, including flights, accommodations, and detailed itineraries for offsites, conferences, and investor meetings • Tracking and processing expense reports and managing budgets for the executive or department • Recruiting & People Operations Support • Assist with onboarding logistics for new hires as the team grows • Project Coordination • Assisting with special projects, research, and data compilation as needed by the executive. • Event Planning • Event Planning • Coordinating company events, offsites, conferences, and team-building activities • General Operations & Organization • Maintain and improve shared systems, documentation, and SOPs that keep the leadership function organized • Take on ad-hoc projects as they arise, the nature of a startup means no two weeks look the same • What you bring (Qualifications & Skills)