Decima International - Stakeholder Manager (Government/Authority Coordinator)

Dubai, United Arab Emirates1w ago

Requirements

• 15+ years of experience in stakeholder management, project coordination, interface management, project management, or construction management within large-scale construction, infrastructure, or mission-critical projects. • 15+ years • Bachelor’s degree in Construction Management, Civil Engineering, Engineering Management, Architecture, Business Administration, Communications, or a related field. • Prior experience working on data center, mission-critical, infrastructure, industrial, utilities, or large-scale building projects. • Strong understanding of stakeholder management principles, including stakeholder identification, engagement planning, communication management, issue resolution, and reporting. • Experience working on hyperscale data centers or other large-scale, mission-critical facilities. • Experience working in a PMC, owner’s representative, or client-side project management environment. • Previous experience working in UAE or the wider GCC region. • Knowledge of local authority coordination, permitting processes, utilities coordination, and regulatory requirements in the United Arab Emirates. • Familiarity with Primavera P6, Microsoft Project, Power BI, Procore, Aconex, Oracle Primavera Cloud, or other project management and reporting platforms. • Experience coordinating with clients, consultants, contractors, government authorities, utility providers, vendors, and multidisciplinary project teams. • Experience managing authority approvals, permits, NOCs, submissions, technical reviews, and project-related stakeholder dependencies. • Strong ability to manage complex interfaces across design, construction, procurement, commercial, project controls, and commissioning teams. • Excellent communication and presentation skills with the ability to engage confidently with senior stakeholders, client representatives, and technical teams. • Strong organizational skills with the ability to track multiple actions, approvals, decisions, and stakeholder commitments simultaneously. • Ability to identify stakeholder-related risks, constraints, and dependencies and escalate issues in a timely and professional manner. • Strong problem-solving skills with the ability to resolve coordination challenges and support practical project delivery solutions. • Proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, Word, and Outlook. • Master’s degree in Construction Management, Engineering Management, Project Management, Business Administration, or a related field. • Professional certifications such as PMP, RICS, APM, PMI-SP, or other relevant project/stakeholder management certifications. • Arabic language capability is preferred but not required.

Responsibilities

• Lead stakeholder management and coordination activities across the project, ensuring effective communication and alignment between all internal and external stakeholders. • Develop, maintain, and update the stakeholder engagement plan, stakeholder register, communication matrix, and interface tracking tools. • Identify key project stakeholders, including client representatives, government authorities, utility providers, consultants, contractors, vendors, local entities, and internal project teams. • Manage day-to-day stakeholder communications, ensuring that project updates, requirements, decisions, risks, and actions are clearly communicated and documented. • Coordinate with project managers, design teams, construction teams, consultants, contractors, and client representatives to resolve stakeholder-related issues and support project progress. • Facilitate stakeholder meetings, workshops, coordination sessions, and progress reviews, ensuring clear agendas, action items, ownership, and follow-up. • Track approvals, permits, authority submissions, NOCs, design reviews, technical decisions, and other stakeholder-dependent project deliverables. • Monitor stakeholder concerns, constraints, and expectations, escalating critical matters to project leadership when required. • Support interface management between different project disciplines, contractors, vendors, authorities, and client-side teams. • Ensure stakeholder requirements are properly captured, communicated, and reflected in project plans, schedules, reports, and delivery strategies. • Prepare regular stakeholder reports, dashboards, action trackers, meeting minutes, and executive summaries for project leadership and client review. • Support the resolution of conflicts, communication gaps, and coordination challenges between project stakeholders. • Coordinate with project controls, risk, commercial, design, procurement, construction, and commissioning teams to ensure stakeholder-related impacts are identified and managed. • Maintain accurate records of stakeholder engagement activities, correspondence, commitments, approvals, risks, and decisions. • Promote a collaborative project environment by building strong working relationships with stakeholders and supporting timely decision-making.