Motive - Executive Assistant (Fixed Term/Temp)
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Requirements
• Previous experience as an Executive Assistant, preferably in a fast-paced or startup environment • Strong written and verbal communication skills • Excellent time management and organizational abilities • High attention to detail and ability to manage multiple priorities • Comfortable working under pressure and adapting to changing priorities • Ability to handle interruptions while maintaining focus and follow-through • High level of discretion and confidentiality • Proficiency in Microsoft Excel and PowerPoint • Microsoft Excel and PowerPoint • Strong judgment and ability to prioritize effectively • Timings: US Pacific time - 7 AM (PT) to 4 PM (PT) • Timings
Responsibilities
• Manage and maintain executive calendars, including scheduling, prioritization, and coordination across stakeholders • Anticipate executive needs and act ahead of requests, preparing materials and context in advance • Coordinate complex travel arrangements, including itineraries, bookings, and logistics for meetings and events • Act as a primary point of contact between executives and internal/external stakeholders • Coordinate across time zones and manage complex scheduling constraints with senior stakeholders • Manage high-priority and time-sensitive requests, exercising strong judgment and discretion • Plan and execute team offsites, meetings, and events • Support special projects and cross-functional initiatives as needed • Maintain organizational documents such as org charts and distribution lists • Uphold a high level of confidentiality and professionalism at all times
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