luxor - GPU Sales Operations Analyst

• Document Generation & Processing • Draft, review, and process commercial documents including NDAs, sales agreements, purchase orders, and invoices in coordination with the sales and legal teams. • Maintain organized document repositories and ensure version control across active deals and partner agreements. • Support contract renewals, amendments, and compliance tracking for active vendor and customer agreements. • Supply Sourcing Support • Assist the sales team in identifying and vetting hardware supply sources across OEMs, ODMs, distributors, and secondary market channels. • Track inventory availability, lead times, and pricing from active and prospective suppliers to support deal execution. • Coordinate with vendors on quote requests, allocation inquiries, and order confirmations to keep the sourcing pipeline moving. • Export Compliance & Shipping Operations • Research and document product specifications including hardware configurations, weights, dimensions, and HS/HTS codes required for shipping and export filings. • Prepare and process export documentation including commercial invoices, packing lists, certificates of origin, shipper's export declarations, and any required EAR/ECCN filings. • Conduct denied party and export control screening in accordance with U.S. export regulations (EAR, OFAC). • Coordinate with freight forwarders, carriers, and customs brokers to ensure accurate and timely shipments. • Monitor shipment status and proactively resolve logistics issues, delays, or documentation gaps. • Maintain a compliance log for all international transactions and flag any items requiring additional licensing review. • CRM & Data Management • Log and maintain accurate deal, contact, and account data in HubSpot (or equivalent CRM), ensuring the sales pipeline reflects current status at all times. • Build and manage workflows and automation to reduce manual data entry and improve pipeline visibility. • Audit CRM data quality on a regular cadence and flag inconsistencies to the BD team. • OEM, ODM & Distributor Registration • Manage the end-to-end process for registering Luxor as an authorized reseller, VAR, or distribution partner with OEMs, ODMs, and distributors. • Track registration status, renewal dates, and compliance requirements across all active partner programs. • Coordinate with vendor portals and partner teams to ensure Luxor's credentials and deal registrations are current. • Sales Analytics & Strategy Support • Pull, clean, and analyze sales and pipeline data to produce weekly and monthly performance reports for leadership. • Build dashboards and visualizations to track KPIs including revenue, margin, pipeline velocity, and win/loss trends. • Support the BD team in preparing market analysis, competitive landscape summaries, and customer segmentation insights for quarterly business reviews. • Cross-functional Coordination • Serve as the operational point of contact between Sales, Finance, and Legal for deal-related administrative needs. • Assist with onboarding new customers and vendors by coordinating documentation, compliance checks, and system setup. • Support the team at industry events and trade shows with logistics, materials, and follow-up tracking. • HOW WE USE AI IN OUR HIRING PROCESS • We use AI tools to support certain parts of our hiring process, and we believe in being transparent about how they’re used. • During your application, AI may assist in reviewing CVs, qualifications, and assignments by providing additional insights, but it does not make decisions, every application is evaluated at each step by a member of our hiring team. • We also use AI to transcribe interviews so our team can stay focused on the conversation rather than note-taking. Any voice recordings are automatically deleted within 15 days. • In addition, AI helps us keep candidates informed about their application status and helps us understand how our process is working so we can improve it over time. • In all cases, AI is used to support efficiency and consistency, not to replace human judgment. If you have any questions about how we use these tools or your data, or if you would prefer to opt out of any of these features, please include them in the dedicated section of the application form, and we’ll follow up accordingly.