PhysicsX - Finance Assistant - FTC
Requirements
• Experience with Xero or a similar accounting platform. • Some prior experience in a finance, bookkeeping, or accounting role — whether through an internship, placement, or a first job in finance. • Contract details • Contract details • Location: London — hybrid, with 3 days per week in the office • Fixed Term Contract - until 30 April 2027 · London (Hybrid – 3 days in office) • Start date: As soon as possible • We value diversity and are committed to equal employment opportunity regardless of sex, race, religion, ethnicity, nationality, disability, age, sexual orientation or gender identity. We strongly encourage individuals from groups traditionally underrepresented in tech to apply. To help make a change, we sponsor bright women from disadvantaged backgrounds through their university degrees in science and mathematics. • We collect diversity and inclusion data solely for the purpose of monitoring the effectiveness of our equal opportunities policies and ensuring compliance with UK employment and equality legislation. This information is confidential, used only in aggregate form, and will not influence the outcome of your application.
Responsibilities
• Expense management • Expense management • Reviewing and approving employee expense claims in line with company policy across the UK, US, and Singapore entities. • Reconciling receipts to card transactions and following up on any missing documentation. • Ensuring expenses are correctly coded and compliant before reaching payment stage. • Bank reconciliations • Performing regular bank account reconciliations across multiple entities. • Investigating and resolving discrepancies promptly and accurately. • Keeping records clean and audit-ready at all times. • Ad hoc finance support • Supporting the wider finance team with additional ad-hoc transactional tasks and process improvements as they arise. • What makes a great candidate • Switched-on and a fast learner — you pick things up quickly and don't need to be told the same thing twice. • Highly organised, with a reliable approach to managing your own workload and deadlines. • Accurate and detail-oriented — you take care to get things right and notice when something doesn't add up. • A proactive communicator — you flag issues early and know when to escalate rather than sitting on a problem. • Comfortable in a dynamic, fast-paced environment where you'll need to manage your time well.
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