Topstep - General Ledger Manager

• Leadership & Team Management • Directly manage and develop the two Senior GL Accountants and the AP Specialist, including workload prioritization, coaching, and performance management. • Provide second-level review and sign-off on work performed by the GL Accountant(s) who report into the Senior GL Accountants, ensuring consistency and quality across the full team. • Set daily and monthly priorities for the team in line with the month-end close calendar established with the Assistant Controller and Controller. • Identify staffing, training, and process gaps within the team and recommend solutions to the Assistant Controller. • Hold the team accountable for timely, accurate, and well-documented deliverables; escalate risks or resourcing constraints proactively. • Payroll Accounting • Payroll Accounting • Own execution of all payroll-related journal entries, including regular payroll, subsidiary expense allocations, fringe benefits, and management fee allocations. • Partner with People/HR and Payroll on GL mapping, coding of new departments/entities, and resolution of payroll data discrepancies. • Reconcile payroll-related balance sheet accounts (e.g., accrued payroll, payroll clearing, benefits) on a monthly basis. • Maintain and continuously improve payroll accounting SOPs, including CSV upload templates for payroll, accruals, and subsidiary expense allocations. • Accounts Payable Oversight (Coding & Payouts) • Oversee AP coding accuracy across vendors, departments, and entities, including review of the AP Specialist's day-to-day coding. • Provide guidance and approver training so that vendor coding is applied consistently and correctly at the point of entry. • Oversee payout-related AP activity in partnership with the Senior GL Accountants, including bill creation, payout returns, and related AP reconciliations. • Review and approve AP aging, prepared by the Senior GL Accountant, on a recurring basis and ensure aging ties to the trial balance; drive resolution of long-outstanding items. • Monthly Flux / Variance Analysis • Perform monthly period-over-period (and budget-to-actual, as applicable) flux analysis for accounts owned by the team, including payroll, AP-driven expense accounts, and COGS/SG&A lines. • Investigate and document explanations for significant fluctuations; distinguish true business drivers from coding or classification issues. • As part of this analysis, review COGS vs. SG&A classification across the chart of accounts to ensure new vendors, expense types, and cost-sharing arrangements are mapped and coded appropriately. • Summarize flux commentary for the Assistant Controller and Controller ahead of monthly and quarterly reporting deadlines. • Equity Accounting • Equity Accounting • Prepare and maintain monthly equity rollforward schedules for Topstep LLC and applicable subsidiaries, capturing contributions, distributions, in-kind transfers, and net income allocations. • Ensure equity rollforwards tie to the trial balance each month and are supported by underlying agreements, board/member approvals, and intercompany documentation. • Partner with Legal, Tax, and outside advisors on the treatment of in-kind contributions, intercompany transfers, and entity restructurings impacting equity. • Provide a quarterly summary of equity activity to the Assistant Controller and Controller for review. • Review of GL Team’s Work & Balance Sheet Ownership • Review and approve balance sheet reconciliations, journal entries, and supporting schedules prepared by the Senior GL Accountants prior to Assistant Controller review. This may include review of bank transaction coding/uploading, cash reconciliations, prepaid expenses, fixed assets (including capitalized software), leases, accrued expenses, accounts payable, expense reports & corporate credit cards, and payout expenses and returns and intercompany clearing. • Ensure every account owned by the team has a clearly identified preparer/reviewer, a documented process, and audit-ready support. • Resolve or escalate aged and complex reconciling items surfaced by the team. • Audit & Compliance • Audit & Compliance • Prepare and/or review audit schedules and support requests related to owned general ledger areas, as requested by the Assistant Controller and Controller. • Maintain documentation standards that are audit-ready at all times across the team's owned areas. • Adhere to internal controls and company accounting policies; identify and flag control gaps to management. • Process Improvement & Systems • Identify opportunities to improve efficiency, accuracy, and consistency across owned close areas and the broader team's workflow. • Leverage NetSuite and related tools (e.g., CSV import templates, reconciliation tools) effectively; support system improvements as directed by the Assistant Controller and Controller. • Partner with cross-functional teams (People/HR, FP&A, Treasury, Product/Engineering) to ensure payroll, AP, and other data flows accurately into the general ledger. • Additional Responsibilities • As Topstep's finance team continues to grow and evolve, the responsibilities of this role may expand or shift over time depending on business needs. • The GL Manager may be asked to take on ad hoc projects or other duties as assigned by the Assistant Controller or Controller. This role requires flexibility and a willingness to support the team's needs as the organizational structure develops. • Required Qualifications and Key Competencies • Bachelor's degree in Accounting or Finance. • 6-8 + years of progressive accounting experience, including: • Hands-on experience with month-end close across multiple GL areas; • Experience with payroll accounting, accounts payable, and expense classification (COGS vs. SG&A); • 2+ years directly managing or supervising accounting staff; and • Experience reviewing the work of others and providing constructive feedback. • Experience capitalizing internally developed software required. • Experience with NetSuite or a similar ERP system required. • Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, etc.). • Experience with high-volume, multi-entity, or multi-processor environments required. • Strong organizational skills and ability to manage multiple close deadlines and direct reports simultaneously. • Detail-oriented with strong analytical and problem-solving abilities. • Effective communicator with the ability to coach staff and work cross-functionally. • Demonstrated ability to bring structure and process discipline to evolving or ambiguous areas of ownership. • CPA or active pursuit of CPA preferred.