Fresh Prints - Executive Assistant & Growth Operations Associate
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Requirements
• 3+ years of experience supporting senior executives, founders, or leadership teams • Exceptional organizational and time-management skills • Excellent written and verbal English communication skills • Ability to handle confidential information with professionalism and discretion • Experience managing calendars, inboxes, and executive priorities • Comfortable working directly with founders and senior leadership • Experience with CRM platforms and productivity tools such as Google Workspace, Slack, Notion, or similar software • Strong attention to detail and follow-through • Highly proactive, resourceful, and comfortable operating independently in a remote environment • Interest in startups, technology, and customer-facing business operations • Additional Details • Additional Details • Fully remote position • Working hours: 9:00 AM – 6:00 PM EST • Direct collaboration with the founder and leadership team • Long-term opportunity with significant growth potential • Location: India, Philippines (Remote)
Responsibilities
• Executive Support • Executive Support • Manage the founder's inbox end-to-end, including prioritizing communications, drafting responses, and ensuring important items receive timely attention • Maintain inbox organization and support the goal of consistently reaching inbox-zero • Own calendar management, including scheduling meetings, coordinating across multiple time zones, and protecting focus time • Anticipate scheduling conflicts and proactively resolve issues before they impact priorities • Support travel planning, meeting preparation, and other executive administrative needs as required • LinkedIn & Professional Presence Management • Manage the founder's LinkedIn presence with a high degree of discretion and professionalism • Draft and schedule occasional LinkedIn content aligned with the founder's voice and brand • Manage connection requests and inbound messages • Escalate sensitive communications for review and approval before action • Ensure all external communications maintain a thoughtful and conservative approach • Customer Outreach & Growth Operations • Support outbound business development efforts within the construction sector • Research, identify, and qualify prospective customers and strategic design partners • Draft personalized outreach and follow-up sequences • Maintain CRM accuracy and ensure prospect information remains organized and up to date • Monitor and nurture warm opportunities to prevent promising conversations from going cold • Collaborate closely with the founder to continuously improve outreach effectiveness • Team Coordination & Operations • Act as a central point of coordination across a small, fast-moving team • Track action items, project timelines, and operational priorities • Coordinate internal meetings, team rituals, and company events • Assist with offsite planning, logistics, and team communications • Help ensure cross-functional initiatives stay organized and moving forward
Benefits
• Competitive compensation based on experience • Fully remote work environment • Opportunity to work directly with a founder and gain exposure to startup operations • Professional growth and development opportunities • High-impact role with meaningful ownership and responsibility
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