Airwallex - Executive Assistant
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Requirements
• 7+ years of experience as an Executive Assistant, Personal Assistant or similar role, preferably in high‑growth tech, fintech or financial services environments. • 7+ years • high‑growth tech, fintech or financial services • Demonstrated experience supporting senior leaders (C‑level, regional heads or equivalent) in a fast‑paced, ambiguous setting. • supporting senior leaders • Exceptional calendar and time management skills, with the ability to balance competing priorities and make sound trade‑offs. • Strong verbal and written communication skills in English; able to interact confidently with senior internal and external stakeholders. Fluency in Chinese would be a plus. • High degree of professionalism, discretion and integrity when dealing with confidential information. • professionalism, discretion and integrity • Strong organisation and attention to detail, while still able to move quickly and adapt as priorities change. • organisation and attention to detail • Comfortable working across multiple time zones and occasionally outside standard business hours to support critical meetings or travel. • multiple time zones • Advanced proficiency in productivity tools (e.g. Google Workspace / Microsoft Office, calendar tools, virtual meeting platforms; experience with expense management tools is a plus). • productivity tools • A proactive, “no task is too small or too big” mindset with a strong sense of ownership and follow‑through. • no task is too small or too big • What success looks like • Executives’ time is consistently optimised, with clear focus on the highest‑impact work. • time is consistently optimised • Meetings, travel and events run smoothly and predictably, with minimal friction and strong preparation. • smoothly and predictably • Stakeholders experience clear, timely communication and reliable follow‑up on actions and decisions. • clear, timely communication • You are seen as a trusted partner and problem‑solver, enabling our leaders – and their teams – to operate at their best. • trusted partner and problem‑solver • #Singapore • #Singapore • Applicant Safety Policy: Fraud and Third-Party Recruiters • To protect you from recruitment scams, please be aware that Airwallex will not ask for bank details, sensitive ID numbers (i.e. passport), or any form of payment during the application or interview process. All official communication will come from an @airwallex.com email address. Please apply only through careers.airwallex.com or our official LinkedIn page. • Airwallex does not accept unsolicited resumes from search firms/recruiters. Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s). Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition, regardless of any other provision to the contrary. • Equal opportunity • Equal opportunity
Responsibilities
• Primary Executive support • Manage the end‑to‑end calendar, including complex scheduling across time zones, prioritisation of meetings, and proactive resolution of conflicts. • end‑to‑end calendar • Coordinate domestic and international travel (flights, accommodation, visas, ground transport), and prepare detailed itineraries and briefing packs. • domestic and international travel • Drive the leadership cadence: staff meetings, 1:1s, business reviews, offsites and key forums (agenda setting, materials coordination, minutes and action tracking). • leadership cadence • Prepare, review and format presentations, reports and documentation for internal and external stakeholders. • presentations, reports and documentation • Act as a key point of contact and gatekeeper, ensuring effective communication, follow‑through and alignment on priorities and decisions. • effective communication, follow‑through and alignment • Secondary Executive support • Manage calendar and meeting logistics, ensuring alignment with business priorities and coordination with cross‑functional stakeholders. • calendar and meeting logistics • Arrange travel, expenses and logistics for internal and external meetings, events and conferences. • travel, expenses and logistics • Assist with document preparation, including meeting materials, follow‑up notes and action item tracking. • document preparation • Operations, coordination and stakeholder management • Streamline day‑to‑day operations for both executives, identifying opportunities to improve efficiency and standardise processes. • day‑to‑day operations • Coordinate and support team meetings, townhalls, offsites and internal events (planning, logistics and post‑event follow‑up). • team meetings, townhalls, offsites and internal events • Manage expense reports, purchase requests and basic vendor or contract coordination in line with company policies. • expense reports • Build strong relationships with internal stakeholders and other EAs across regions to ensure smooth communication, alignment and information flow. • internal stakeholders and other EAs • Maintain a high level of confidentiality, discretion and judgment in handling sensitive information and decisions. • confidentiality, discretion and judgment • Support ad‑hoc projects and strategic initiatives, including research, data consolidation and preparation of executive updates. • ad‑hoc projects and strategic initiatives
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