ruby-labs - Accounting Automation Engineer
Requirements
• Two things matter most, and we weigh them above everything else: • 1. Strong knowledge of IFRS or US GAAP • 2. Real experience with AI coding tools, ideally Claude Code, backed by solid engineering basics • We accept two paths: an accountant who learned to code, or an engineer who learned accounting. Both are judged on the same practical test. • Hands-on experience building automations with Python or JavaScript/TypeScript (either is fine) • Daily, hands-on use of AI coding tools, ideally Claude Code, with solid engineering basics, shipping working scripts and agents • Ability to run local scripts and schedule jobs (cron, task schedulers or CI pipelines) • Strong knowledge of IFRS or US GAAP, shown by ACCA, ACA, CPA or equivalent, or by several years of hands-on accounting experience • Experience with core processes: AP, AR, bank reconciliation, month-end close • Comfort working with APIs and MCP servers, CSV/Excel data and basic SQL • Care for accuracy, controls and audit trails • Experience in multi-entity or multi-currency environments, including intercompany and consolidation • Experience reconciling payment processor statements across multiple jurisdictions and currencies • Experience with shared cost services that invoice group companies, including complex expense splits and automated invoice generation • Experience with an ERP and its API (which ERP does not matter) • Experience building AI agents and agentic workflows, including tool use and MCP servers • Knowledge of VAT/GST and e-invoicing rules in several jurisdictions • Experience with Git, testing and basic cloud deployment • Prior experience in a finance transformation or accounting operations team • Additional languages, where our entities operate in non-English markets • Ruby Labs operates within the CET (Central European Time) zone. Applicants from any country are welcome to apply for the position as long as they are located within approximately ± 4 hours of CET. This ensures optimal collaboration and communication during working hours.
Responsibilities
• The goal is to automate the repeatable core of enterprise accounting, with human review kept only where judgment is needed. • Accounts payable • Invoice capture and data extraction from PDFs and email, using AI where useful • Vendor matching, coding suggestions, and 2-way/3-way PO matching • Duplicate invoice detection and approval routing • Payment run preparation and vendor statement reconciliation • Accounts receivable • Invoice generation and delivery • Cash application and bank receipt matching • Aging reports, dunning and collections reminders • Credit note handling and bad debt/ECL provision support • Reconciliations • Bank and card reconciliations across all accounts and currencies • Balance sheet account reconciliations (prepayments, accruals, deferred revenue, fixed assets) • Intercompany and subledger-to-GL reconciliations • Exception reports that flag only the items a human needs to review • Month-end close • Close checklist tracking and scheduled reminders • Recurring, accrual, prepayment and amortization journals • Depreciation runs and FX revaluation • Trial balance checks, flux/variance analysis, and draft commentary • Management reporting packs • General accounting operations • Expense report and employee reimbursement checks • Chart of accounts and master data hygiene • Audit support: evidence collection, PBC lists, sample extraction • Data pipelines between ERP, banks, payment platforms and spreadsheets
Benefits
• Discover the perks of being part of our vibrant team! We offer: • Remote Work Environment: Embrace the freedom to work from anywhere, anytime, promoting a healthy work-life balance. • Unlimited PTO: Enjoy unlimited paid time off to recharge and prioritize your well-being, without counting days. • Paid National Holidays: Celebrate and relax on national holidays with paid time off to unwind and recharge. • Company-provided MacBook: Experience seamless productivity with top-notch Apple MacBooks provided to all employees who need them. • Flexible Independent Contractor Agreement: Unlock the benefits of flexibility, autonomy, and entrepreneurial opportunities. Benefit from tax advantages, networking opportunities, reduced employment obligations, and the freedom to work from anywhere. Read more about it here: https://docs.google.com/document/d/1nkrN76JlZkbKj9WSOhlT1_mni_CZeDkHdwfIjPXVwvk/preview?tab=t.0#heading=h.ndsdl4wapxtt • Be part of our fast-growing team and seize this excellent opportunity for personal and professional growth!
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