Carrot - Sr. Clinical Operations Manager
Requirements
• While not required, we would be especially excited if you bring: • Experience in reproductive and/or hormonal health (fertility, pregnancy, menopause, low testosterone, gender-affirming care) and related coverage/benefit policies. • A track record of using data to drive decisions — defining KPIs, building dashboards, running monthly/quarterly operational reviews. • Comfortable operating in high-growth, ambiguous environments with a bias toward scalable systems and automation.
Responsibilities
• Serve as the operations point person across GCO sub-teams, keeping frameworks, timelines, and ways of working consistent. • Coordinate the GCO components of new projects end-to-end: identify stakeholders, track deliverables, and keep work moving across global clinical operations, product, and other partner teams. • Track spend against program budgets, flagging variances to leadership. • Spot and help close gaps or silos between GCO sub-teams by maintaining regular alignment touchpoints. • Build and maintain dashboards and reporting infrastructure that give leadership real-time visibility into program status, trends, and open decisions. • Pull together monthly operational updates, synthesizing data from Jira, Zendesk, Airtable, Salesforce, BI tools, and other program analytics into clear, actionable summaries. • Help connect operational metrics to clinical and business outcomes so leadership has a clear line of sight from day-to-day activity to impact. • Serve as a connector between GCO and commercial, GTM, and customer success teams, ensuring the right subject-matter expert is looped into RFPs, RFIs, and retention/expansion conversations. • Ensure feedback from client-facing teams is incorporated into GCO program planning and prioritization. • Identify opportunities to use AI tools, automation, and workflow improvements to save the team time and reduce manual work. • Support team members in getting up to speed on new tools and best practices as they're introduced. • What Success Looks Like 📈 • What Success Looks Like • In your first 12–18 months, you will have: • Created and rolled out dashboards and reporting infrastructure that are adopted by GCO leadership.Improved operational efficiency across GCO, including reduced redundant meetings and streamlined recurring processes.Established a strong working rhythm with key GCO leadership and cross-functional partners. Successfully managed multiple projects concurrently, hitting key milestones and deadlines, with consistent reporting/status updates so stakeholders always know where each project stands. • You likely have: • A Bachelor's degree in healthcare administration, business, public health, or a related field — or equivalent practical experience in clinical/healthcare operations. • Demonstrated, hands-on experience in scheduling, budgets, and cross-functional coordination within clinical operations. • Strong program and process-design skills, shown through a program management certification or 2+ years of project management experience, including building/maintaining SOPs, governance documentation, and decision-informing reporting. • High comfort level with modern productivity and data tools (Google Workspace, Slack, Jira, Salesforce, Airtable, BI dashboards) and the ability to quickly learn new systems, including AI-enabled tools. • A demonstrated ability to operate across multiple fast-moving workstreams simultaneously without losing track of details. • Strong documentation skills, with the ability to create and maintain clear, reusable, well-organized documentation. • Extreme organization, with the ability to manage and maintain large databases and datasets accurately. • The ability to establish a process and cadence for audits, ensuring data and documentation stay accurate and current over time.
Benefits
• This role sits at the center of Carrot's Global Clinical Operations function, translating day-to-day execution into the reporting and coordination that leadership relies on to make decisions. By keeping GCO's sub-teams aligned and connecting clinical operations to commercial and customer-facing teams, this person directly shapes how reliably Carrot delivers on its clinical programs — and how clearly that impact gets communicated across the business. • Carrot offers the opportunity to do meaningful work in service of a deeply human mission. • Highlights include: • A mission-driven company focused on expanding access to fertility and family-forming care globally. • A high-growth environment where leaders are empowered to shape strategy and drive impact. • Competitive compensation, equity, and comprehensive benefits. • Flexible Time Off and a culture that actively encourages employees to recharge. • Comprehensive parental leave and family-forming benefits. • A collaborative, inclusive, and values-driven culture. • The opportunity to work alongside passionate, thoughtful teammates committed to improving healthcare outcomes worldwide. • Carrot offers a holistic Total Rewards package designed to support our employees in all aspects of their life inside and outside of work, including health and wellness benefits, retirement savings plans, short- and long-term incentives, parental leave, family-forming assistance, and a competitive compensation package. The starting base salary for this position will range from$128,000.00 - $150,000.00. Actual compensation may vary from the posted base salary depending on your confirmed job-related skills and experience. • Fraud and Security Notice: Please note that all communication regarding job opportunities at Carrot will come exclusively from an @get-carrot.com email address. If you receive messages from any other domain, please disregard them and report the incident to: [email protected] • Fraud and Security Notice: • A Note on AI • Carrot has received national and international recognition for its pioneering work, including Fast Company's Most Innovative Companies and World Changing Ideas, Inc. Power Partners, and Modern Healthcare’s Innovators. Carrot’s global workforce has been acknowledged with several accolades, including Fortune’s Best Workplaces in Healthcare, Great Place to Work, and Age-Friendly Employer certifications. Carrot is regularly featured in media reporting on issues related to the future of work, women in leadership, and healthcare innovation, including MSNBC, The Economist, Bloomberg, The Wall Street Journal, CNBC, National Public Radio, Harvard Business Review, and more. Learn more at carrotfertility.com.
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