Mistral AI - Executive Assistant to the VP Engineering
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Requirements
• Bachelor's degree or equivalent experience required for the job role. • Proven experience as an Executive Assistant in a fast-paced environment is preferred; having worked with Tech Leadership and/0VP engineering would be considered strong pluses, but not mandatory requirements stated explicitly. • Fluent in French and English language skills are required for the job role. • Strong organizational skills along with multitasking abilities to manage competing priorities is a requirement of this position. • Proficiency in MS Office Suite (Word, Excel, PowerPoint) as well as Google Suite is mandatory. • Ability to maintain confidentiality and discretion when handling sensitive matters required for the job role. • Strong problem-solving skills with a proactive approach are needed for this position. • A positive mindset oriented towards solutions, flexibility in working within fast-paced startup environments is essential.
Responsibilities
• Manage the Head of Engineering’s calendars. • Handle all incoming and outgoing correspondence. • Prepare and manage documents for meetings. • Coordinate and liaise with staff, clients, and suppliers to organize events. • Maintain office systems including filing systems and databases. • Plan and coordinate travel arrangements both domestic and international. • Act as a point of contact among executives, employees, clients, and external partners. • Handle confidential matters with discretion. • Run projects in collaboration with the office manager (e.g., employee events).
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