swap - Finance & Accounts Payable Assistant

• Take ownership of day-to-day payables operations while improving how they work • Contribute to building scalable processes, controls, and systems • Work closely with internal teams and external vendors as a trusted business partner • Play a key role in introducing automation and AI-driven efficiencies across finance workflows • This role is ideal for someone who thrives in a fast-paced startup environment, enjoys solving problems, and wants to grow alongside the business. You’ll be equally comfortable handling detailed operational tasks while identifying opportunities to improve, automate, and scale. • Own day-to-day accounts payable operations, including invoice processing, supplier management, and payment runs, ensuring accuracy and strong financial control • Manage supplier relationships and act as the primary point of contact for queries, discrepancies, and payment-related communications • Drive the adoption of automation tools and AI-assisted workflows across invoice processing, coding, and reconciliation to improve efficiency and reduce manual effort • Maintain and optimise supplier master data, ensuring data integrity and alignment with internal controls and compliance standards • Support and enhance purchase order processes, working cross-functionally to ensure proper approvals and spend visibility • Identify and resolve discrepancies in vendor invoices (including high-volume and business-critical suppliers), partnering with internal stakeholders to ensure accuracy and cost control • Contribute to system implementations and improvements (ERP/AP tools), helping design scalable processes and embedding best-in-class controls and workflows • Assist with broader and accounting and finance operations including month-end close, bank reconciliations, and audit support, while continuously identifying opportunities for process improvement and automation • What we would like to see: • 2+ years of experience in a Finance or Accounts Payable role, ideally in a fast-paced or startup environment • Experience working with accounting systems (e.g. NetSuite, Xero, QuickBooks), with a strong interest in systems, process improvement, automation and adoption of AI tools • Strong Excel skills and confidence working with large datasets and financial data • High attention to detail combined with a proactive, problem-solving mindset • Comfortable working independently and taking ownership in a rapidly changing environment • Strong communication skills with the ability to collaborate across teams and manage supplier relationships effectively • A hands-on, curious attitude — someone who challenges processes and looks for smarter ways of working • Interest in ecommerce, tech, or startup environments is a strong plus