ALU - Project Manager
Requirements
• Multi-project delivery • Juggles several projects at once; nothing falls. Prioritises deliberately, not reactively. • Boldness with tact • Comfortable chasing anyone at any level; challenges non-compliant requests directly; stays professional doing it. • Calm under pressure • Reporting weeks, board cycles and escalations do not change the person's temperament or the quality of their communication. • Tools & automation fluency • Strong on Asana (or equivalent: ClickUp, Monday, Jira) including automation; competent across Google Workspace including Sheets; hands-on with AI tools; finds and evaluates new tools independently. • Clear, simple communication • Writes and speaks plainly. Status updates a Senior Leader can absorb in one read; no jargon walls. • Technical PM grounding • Knows the full project lifecycle — methodologies, risk management, stakeholder mapping — from real delivery, not just theory. • 5+ years of project management experience with demonstrated application of technical PM expertise on real delivery — the full lifecycle, more than once, with evidence. • Track record of managing multiple concurrent projects with cross-functional stakeholders up to senior leadership level. • Hands-on experience configuring and automating a work management platform (Asana strongly preferred). • PMP, PRINCE2 or equivalent certification is an asset — demonstrated field application matters more than the certificate. • Sector experience in education is not required. • Alongside a CV and cover letter, applicants must submit a response to the following (video, max 3 minutes, or written, max 500 words): • “Describe a project where delivery stalled because people weren't doing what they had committed to. What exactly did you do to get it moving, what tools or mechanisms did you put in place so it didn't stall again, and what was the outcome?” • Applications without this response will not be screened.
Responsibilities
• Project delivery • Project delivery • Manage multiple concurrent projects end-to-end: scoping, planning, milestones, dependencies, risks, and closure. • Keep the strategic project portfolio status accurate and current in Asana, with high-priority items flagged for Senior Leadership visibility by the 10th–12th of every month. • Run project governance to standard: RAID logs, decision logs, action tracking, and structured escalation when delivery stalls. • Delivery discipline & accountability • Chase down statuses, data points, and overdue actions across all levels of the organisation — directors and VPs included — and do it without getting frazzled. • Enforce intake discipline: work enters the PMO through the request process, not through side doors. Hold that line. • Report delivery performance honestly, including on projects owned within the PMO and Governance teams. • Tooling & automation • Build and maintain workflows and automations in Asana (rules, forms, templates, integrations) that reduce manual chasing. • Proactively identify tools — free before paid — that improve scheduling, follow-up and communication, and bring them as proposals. • Communication & coaching • Communicate project status clearly and simply, in writing and in rooms with directors and VPs. • Support and develop the PMO Senior Associate through structured delegation and standards. • Ensure the safety and well-being of all young persons and vulnerable adults with whom we deal, by adhering to ALU’s comprehensive safeguarding policy, maintaining a zero-tolerance approach to any violations of safeguarding standards
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